Bridger Creek Subdivision Community Association
Special Board Meeting
Minutes– May 3, 2010
The meeting was called to order at 9:00 PM at the Hope Lutheran Church. Continuing and newly elected directors, Erik Steckmest, Bill Ranard, Dorick Sauvageau, Joan Michlin and Carolyn Hopper were present.
Election of officers took place as follows:
President – Erik Steckmest
Vice President – Bill Ranard
Secretary – Carolyn Hopper
Treasurer – Joan Michlin
The meeting adjourned at 9:10pm.
Bridger Creek Subdivision Community Association
Annual Membership Meeting
Minutes of Meeting – May 3, 2010
The meeting was called to order at 7:00 PM at the Hope Lutheran Church. 150 members were present in person or by proxy, representing a quorum.
Park & Trails Committee Report
Stuart Jennings, Park & Trail Committee Chair, reported that a Bur Oak tree has been planted in the phase 2 park, in honor of Jim Chandler for his many years of volunteer service in maintaining that park.
Stuart, along with Ted Lange of GVLT and a group of MSU Engineering students, presented plans for continuing the trails project along McIlhattan from Augusta Dr east to Story Mill. That section of trail presents many challenges, and the engineering students have addressed alternatives as part of a class project. The first section of trail, from Augusta west to phase 3, has been designed and should be constructed in the next few months.
Design Committee Report
Les Fischer, Design Committee Chair, reviewed the building projects that have been improved over the past year. A few questions about covenants were presented from the membership. Les will be stepping down from the committee, and volunteers are needed to serve on this committee. Current committee members are Dorick Sauvageau and Will Callahan.
Treasurer's Report
The budget for the next fiscal year July 2010-June 2011 was presented by bookkeeper, Sharyn Anhalt. A motion to accept the budget was made, seconded, and approved unanimously.
Election of Directors
Joan Michlin (phase 1) and Carolyn Hopper (phase 2) were nominated and elected unanimously to the two open director positions. Bill Ranard was appointed to serve out the remaining 1 year term on the remaining open board position.
Beverly Adams volunteered to serve on the Park & Trail Committee. There were no volunteers for the Design Committee. The Board asked the membership if there was any interest in reviving the Covenants Committee; there was not. The membership also thanked Jerry Nelson and Les Fischer for their years of service.
New Business:
Carolyn Hopper asked the group for input on dogs-at-large in the phase 2 neighborhood. Dorick shared his experience in dealing with this same issue in phase 1. The only recourse is to call Bozeman Animal Control and report the problem. Animal control will tell the neighbors who reported them, and as a result Dorick reported that he had become very unpopular with the neighborhood dog owners. The board asks that all members practice responsible dog ownership – clean up after your pet, and walk your pets on a leash.
The meeting adjourned at 9pm.
The 1/11/10 Board of Directors meeting of the Bridger Creek Subdivision Community Association was called to order by Jerry Nelson, President. In attendance were Bill Ranard, Dorick Sauvageau, Jerry Nelson and Mitch Godfrey which constituted a quorum. Les Fischer, Design review committee chairman was present. Eric Steckmest was unable to attend. Also attending was Sturart Jennings of the park and trail committee and a representative of Gallatin Valley Land Trust.
Dorick made a motion to approve the minutes of the 9/14/09 Board meeting which was seconded and approved.
Sturart discussed upcoming and planned trail improvement east and west from Augusta Drive along McIIhatten Road. He also stated the need to have GVLT involved as a major partner to facilitate the project. GVLT is willing to donate time and capital to the project. Dorick will discuss the project with Golf Course Partners and report back to the Board. The Board was supportive of the project, but determined more discussion will be needed on the details including funding alternatives, right of way issues and walking bridge placement.
It was noted several members will be rotating off the Board at the annual meeting.
The Board received a complaint from a homeowner concerning parking of cars on Boylan Road while the drivers were skiing. All Skiers are asked to park at the club house. It was noted that parking situation and dog control is improving, but additional work was needed. Sturart will work on additional signs explaining that skiing on Bridger Creek golf course is a privilege and can be rescinded if it is not controlled.
Les reported that he is working on two new house plans in Phase 3. Because of some design issues, he is spending extra time and effort to insure they are in compliance.
Mitch pointed out the need to enforce weed control on empty lots and snow plowing
BCSCA Board Meeting 9-14-09
Jerry Nelson called meeting to order 7:01 pm
Present: Jerry Nelson, Erik Steckmest, Dorick Sauvageau, Bill Ranard
Absent: Mitch Godfrey
Dorick made motion to approve minutes of regular and special meetings of July 27, 2009 s. Erik – approved.
Old business-
New Business-
Minutes submitted by Bill Ranard substituting for Mitch Godfrey
Bridger Creek Subdivision Community Association
Board of Directors
Minutes of Special Meeting – July 27, 2009
The meeting was called to order at 8:45 PM at the home of Sharyn Anhalt. Jerry Nelson, Erik Steckmest, Bill Ranard, and Dorick Sauvageau were present, representing a quorum. Sharyn Anhalt was also present.
Since Sharyn has resigned from the board, someone will need to assume the administrative duties of keeping track of members, sending out member information, email, and posting board minutes to the website. In addition, Sharyn has been preparing the annual homeowner's tax return. The board suggested combining the administrative duties with the bookkeeping duties currently performed by Jayne Keller. A motion was passed unanimously to offer this combined job to Sharyn Anhalt at the rate of $30/hour. Sharyn will take over the bookkeeping duties effective immediately, and continue with the administrative duties as directed by the board.
A motion was approved unanimously to have quarterly board meetings instead of the regular monthly meetings of the past. Regular meetings will be held the second Monday of January, April, July, and October, locations to be announced.
The meeting was adjourned at 9 pm.
Submitted by: Erik Steckmest, Treasurer
Bridger Creek Subdivision Community Association
Board of Directors
Minutes of Meeting – July 27, 2009
The meeting was called to order at 7:00 PM at the home of Sharyn Anhalt. Jerry Nelson, Sharyn Anhalt, Erik Steckmest, Bill Ranard, and Dorick Sauvageau were present, representing a quorum. Les Fischer, Design Committee chair and Stuart Jennings, Park Chair, also attended.
The minutes of the previous meeting April 14th were not available.
Sharyn notified the board that she would resign, effective at the end of this meeting. The board may appoint a member to fill the open position by majority vote of the remaining board members. Dorick informed the board that Mitch Godfrey expressed interest in joining the board. A motion was passed unanimously to appoint Mitch Godfrey to the Board of Directors to serve out Sharyn's remaining term ending in May 2011.
An election of board officers was held. Results of that election are:
President, Jerry Nelson
Vice Presidents, Bill Ranard and Dorick Sauvageau
Treasurer, Erik Steckmest
Secretary, Mitch Godfrey
Our checking account is held at US Bank. Signatures will be changed on the account as soon as possible; Erik, Jerry and Bill will all sign signature cards. A motion was passed unanimously to no longer require two signatures on every check. Effective immediately, only one signature is required unless the check is greater than $1,000.
Parks report –
The mower/snowblower from phase 2 has been sold. Grasschopper is mowing all the parks and trail areas; Stuart reported that appears they are doing a fine job. Will Callahan from phase 2 has taken over monitoring the sprinklers.
Stuart asked Dorick if Golf Course Partners had transferred the deed to BCSCA for the phase 1 trails; it has not yet been done. Dorick will follow up with GCP.
Stuart gave a progress report on the trail building along McIlhattan from phase 2 to 3. This is still in the planning phase; in the meantime, the Gallatin Valley Land Trust has applied for a grant to build an additional trail to the east, along with a possible pedestrian/biking bridge on Story Mill.
There are several lots in phase 3 that have not been mowed this summer, and the weeds are a problem. Erik will contact the realtor on the lots listed for sale.
Design Committee report –
Les was contacted by a group wanting to build a house in phase 3 that included solar panels; they have not submitted any plans. The Links Condo project has submitted plans for landscaping the lift station structure, and they have been approved. A project to screen in a small porch in phase 1 was also approved.
The board voted to leave dues assessments for the July 09-June 10 fiscal year at $75 per lot per year.
The meeting was adjourned at 8:45PM.
Submitted by: Sharyn Anhalt, Secretary
Bridger Creek Subdivision Community Association
Annual Membership Meeting
Minutes of Meeting – May 4, 2009
The meeting was called to order at 7:00 PM at the Beall Park Center. 145 members were present in person or by proxy, representing a quorum.
Treasurer's Report – the budget for the next fiscal year July 2009-June 2010 was presented. A motion to accept the budget was made, seconded, and approved unanimously.
Parks Report – Jim Chandler will no longer be mowing or removing snow in phase 2; we are in the process of accepting bids for the lawn care work and will sell the mower. The committee continues to work on adding a trail between phase 2 and 3 along McIlhattan. Next step is to tie into the phase 1 trail system. Money has been budgeted for this work.
The phase 1 trail corridor has not been deeded to the association. Golf Course Partners will transfer this deed in the near future.
Design Committee – the committee would like one new member for the next year. There were two houses built in phase 3 over the past year. Two additional sets of plans have been approved, but construction has not begun. The Links Condo project has been approved for two buildings (4 units).
Election of Directors – Erik Steckmest and Sharyn Anhalt were elected to 2 year terms by a unanimous vote. The Board of Directors appointed Bill Ranard to complete the remaining 1 year on the position that was resigned.
New Business:
Bill Ranard moved to recognize Jim Chandler for his volunteer work over the past years. In thanks to the many years of service that Jim Chandler has given maintaining the phase 2 park and sidewalks, a tree will be planted in his honor in the park. The motion passed unanimously.
Catherine Nelson asked if there was any progress on cleaning up the train car site. Stuart Jennings suggested that a complaint be filed with the City of Bozeman.
Wayne Gibson asked if there was a Covenant Committee. The current board of directors has operated without that committee, and has handled covenant issues as they arise.
The meeting adjourned at 7:45pm.
Submitted by: Sharyn Anhalt, Secretary