Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Wednesday, November 4,
2013
The meeting was called
to order at 6:30 at the Masonic Temple (14 S. Tracy Avenue).
Board
members: Sharyn Anhalt, Bill Ranard, Dian
Bottcher, Dorick Savageau and Karin Jennings were present.
Members
present: Adam Racow (Chair, Park & Trail Committee Committee), Dave
Andreassi (Chair, Design Review Committee), and Tim Russell.
Approval of Agenda – Karin noted an error in the Agenda
sent, and the request to add Tim Russell’s continued request for records. Karin made a motion to approve the
revised Agenda, seconded by Dorick, which passed unanimously.
Approval of Minutes – Sharyn made a motion to approve
the minutes from the Special Board Meeting of October 2, seconded by Bill, and approved
unanimously.
Continued Records
Request from Tim Russell
The
Board discussed with Tim his requests for financial records from 2006 &
2007. After receiving certified letters requesting these financial records, the
Board had replied to Tim in writing requesting further information. After not
receiving a clear response from Tim, Dian (Board Treasurer) attempted to set up
a meeting with Tim to clarify his request; Tim declined to meet with Dian. Tim has
stated he believes there is money missing from the Association. Sharyn noted
that Tim was provided with financial records and a general ledger when he
previously requested records in July 2012, and had possession of the historical
records from 2008 and earlier when he served on the Board. Following
discussion, Bill made a motion to provide Tim with the check register
(detail of deposits and disbursements) covering the period January 2006 through
present. Dorick seconded and the motion
was approved unanimously. Sharyn (as bookkeeper) will send that document
by email.
Design Review Committee
Building
plans have been submitted to the committee for Phase 1, lot 11 (1025 Boylan
Road). The plans do not include a
landscaping plan. The committee recommends approval subject to receipt of the
missing plan. Sharyn, on behalf of the Board, will contact the owner to collect the design
review fee ($50) and inform the owner that a preliminary landscape plan must be
received prior to construction.
Park and Trail Committee
Adam confirmed
that the drainage easements/catchments in Phase 2 (Augusta Drive) do need
cleanout. He will proceed to implement
the drainage and trail maintenance as approved by the Board at the September 9
meeting.
Sharyn
provided an update that Grass Chopper winterized the sprinklers in the Phase 2
Park and also completed spot spray with round-up for weed control within the
Phase 3 trail.
Executive Committee
There has been no news or activity
on the legal proceedings with member Bill Beebe. The decision is still pending
with the District Court.
Finance/Treasurer Report
The Board reviewed the Profit &
Loss Budget to Actual statement for July 2013 through today. Sharyn reported that
as Bookkeeper she sent reminders for payment of assessments/member dues in
early October. To date there is only
approximately $700 remaining in outstanding receivables; and only one owner
with overdue assessments >1 year.
Communications with New Owners of 12 Acre Parcel adjacent to
Phase 1 Park
Dian met with the new owner and
representatives from the architecture firm he is working with and provided a
summary of their meeting and the 3 proposals discussed. Following discussion by
the Board, Sharyn made a motion to provide the owner (Tom Murphy) with a
written response that the Board is not interested in discussing an easement to
his property across the park/trail at this time; seconded by Dorick; approved
unanimously.
Acceptance of Certified Letters
The Board
agreed not to discuss this item.
Update on City Landfill Issues (VOCs)
There
is a Public Meeting scheduled for Wednesday, November 6, 2013 at the Holiday
Inn at 6:30 pm. The membership was
notified by email (those that have provided email addresses) on October 30th. Additionally, the City sent letters to owners
in Phase 2 and 3. Sharyn (as Bookkeeper)
is working with the City to make sure they have current addresses. The Board will continue to monitor and
communicate information on this issue.
New Business
The Board discussed the memo received from attorney, Eric
Nord, addressing the questions posed by the Board as discussed at the October 2
Special Board of Directors’ Meeting. It is available to members upon request.
Dorick informed the Board that two residents of near the
corner of Birdie and Boylan in Phase 1 approached him with concerns about the
need for a stop sign at this intersection.
Sharyn volunteered to contact the City to request a stop sign at Birdie
and Boylan.
The meeting was
adjourned at 8:00 pm.
The
next Board Meeting will be held January 6, 2013 at the Masonic Temple (14 S.
Tracy Avenue) at 6:30 pm.
