BCSCA Board Meeting Sept 14 2009

BCSCA Board Meeting 9-14-09

Jerry Nelson called meeting to order 7:01 pm

Present: Jerry Nelson, Erik Steckmest, Dorick Sauvageau, Bill Ranard

Absent: Mitch Godfrey

Dorick made motion to approve minutes of regular and special meetings of July 27, 2009 s. Erik – approved.

Old business-

1. Rock work on lift station in progressing.
   
2. Irrigation apparently repaired in phase 1
   
3. Closing on Birdie Drive townhouse set for 9-23-09
   
4. Mitch called about an old junker parked on a lot in Par Court. Dorick said he would accompany Mitch to visit with the violator
   
5. Erik called real estate agent and they came out and mowed
   
6. Jerry called city and they said they would take care of unmowed lots
   
7. Dorick says that he spoke with Jack Schunke and they will act on deeding the Nature Trail behind the Green village Condos
   
8. The screened in porch for Dave Manley was completed and looks fine
   
9. Bill said that Sharyn is in the process of balancing the check book for the past twelve months and will provide financials
   

New Business-

1. Dorick – snow removal for Golf Course Partners is being done by Dane. It includes the sidewalk on Boylan Drive (north)from Story Mill to the condos (across from #8); and Birdie Drive on either side from Nature Trail south to commercial properties
   
2. Winterization of irrigation for parks – Bill will call Jim Chandler make sure that it is being handled
   
3. We need to visit with Sharyn regarding what volunteers may do to alleviate her work load and thereby keep our bookkeeping costs to a minimum – Bill will follow up
   
4. Next board meeting scheduled for Monday, January 11, 2010
   
5. Dorick moved and Erik seconded adjournment
   

Minutes submitted by Bill Ranard substituting for Mitch Godfrey

 

 

Special Board Meeting July 27 2009

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Special Meeting – July 27, 2009

 

The meeting was called to order at 8:45 PM at the home of Sharyn Anhalt. Jerry Nelson, Erik Steckmest, Bill Ranard, and Dorick Sauvageau were present, representing a quorum. Sharyn Anhalt was also present.

 

Since Sharyn has resigned from the board, someone will need to assume the administrative duties of keeping track of members, sending out member information, email, and posting board minutes to the website. In addition, Sharyn has been preparing the annual homeowner's tax return. The board suggested combining the administrative duties with the bookkeeping duties currently performed by Jayne Keller. A motion was passed unanimously to offer this combined job to Sharyn Anhalt at the rate of $30/hour. Sharyn will take over the bookkeeping duties effective immediately, and continue with the administrative duties as directed by the board.

 
 

A motion was approved unanimously to have quarterly board meetings instead of the regular monthly meetings of the past. Regular meetings will be held the second Monday of January, April, July, and October, locations to be announced.

 
 

The meeting was adjourned at 9 pm.

 

Submitted by: Erik Steckmest, Treasurer

Board Meeting July 27 2009

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – July 27, 2009

 

The meeting was called to order at 7:00 PM at the home of Sharyn Anhalt. Jerry Nelson, Sharyn Anhalt, Erik Steckmest, Bill Ranard, and Dorick Sauvageau were present, representing a quorum. Les Fischer, Design Committee chair and Stuart Jennings, Park Chair, also attended.

 

The minutes of the previous meeting April 14^th were not available.

 

Sharyn notified the board that she would resign, effective at the end of this meeting. The board may appoint a member to fill the open position by majority vote of the remaining board members. Dorick informed the board that Mitch Godfrey expressed interest in joining the board. A motion was passed unanimously to appoint Mitch Godfrey to the Board of Directors to serve out Sharyn's remaining term ending in May 2011.

 

An election of board officers was held. Results of that election are:

President, Jerry Nelson

Vice Presidents, Bill Ranard and Dorick Sauvageau

Treasurer, Erik Steckmest

Secretary, Mitch Godfrey

 

Our checking account is held at US Bank. Signatures will be changed on the account as soon as possible; Erik, Jerry and Bill will all sign signature cards. A motion was passed unanimously to no longer require two signatures on every check. Effective immediately, only one signature is required unless the check is greater than $1,000.

 

Parks report –

The mower/snowblower from phase 2 has been sold. Grasschopper is mowing all the parks and trail areas; Stuart reported that appears they are doing a fine job. Will Callahan from phase 2 has taken over monitoring the sprinklers.

 

Stuart asked Dorick if Golf Course Partners had transferred the deed to BCSCA for the phase 1 trails; it has not yet been done. Dorick will follow up with GCP.

 

Stuart gave a progress report on the trail building along McIlhattan from phase 2 to 3. This is still in the planning phase; in the meantime, the Gallatin Valley Land Trust has applied for a grant to build an additional trail to the east, along with a possible pedestrian/biking bridge on Story Mill.

 

There are several lots in phase 3 that have not been mowed this summer, and the weeds are a problem. Erik will contact the realtor on the lots listed for sale.

 

Design Committee report –

Les was contacted by a group wanting to build a house in phase 3 that included solar panels; they have not submitted any plans. The Links Condo project has submitted plans for landscaping the lift station structure, and they have been approved. A project to screen in a small porch in phase 1 was also approved.

 

The board voted to leave dues assessments for the July 09-June 10 fiscal year at $75 per lot per year.

 

The meeting was adjourned at 8:45PM.

 

Submitted by: Sharyn Anhalt, Secretary

Annual Meeting May 4 2009

Bridger Creek Subdivision Community Association

Annual Membership Meeting

Minutes of Meeting – May 4, 2009

 

The meeting was called to order at 7:00 PM at the Beall Park Center. 145 members were present in person or by proxy, representing a quorum.

 

Treasurer's Report – the budget for the next fiscal year July 2009-June 2010 was presented. A motion to accept the budget was made, seconded, and approved unanimously.

 

Parks Report – Jim Chandler will no longer be mowing or removing snow in phase 2; we are in the process of accepting bids for the lawn care work and will sell the mower. The committee continues to work on adding a trail between phase 2 and 3 along McIlhattan. Next step is to tie into the phase 1 trail system. Money has been budgeted for this work.

 

The phase 1 trail corridor has not been deeded to the association. Golf Course Partners will transfer this deed in the near future.

 

Design Committee – the committee would like one new member for the next year. There were two houses built in phase 3 over the past year. Two additional sets of plans have been approved, but construction has not begun. The Links Condo project has been approved for two buildings (4 units).

 

Election of Directors – Erik Steckmest and Sharyn Anhalt were elected to 2 year terms by a unanimous vote. The Board of Directors appointed Bill Ranard to complete the remaining 1 year on the position that was resigned.

 

New Business:

Bill Ranard moved to recognize Jim Chandler for his volunteer work over the past years. In thanks to the many years of service that Jim Chandler has given maintaining the phase 2 park and sidewalks, a tree will be planted in his honor in the park. The motion passed unanimously.

 

Catherine Nelson asked if there was any progress on cleaning up the train car site. Stuart Jennings suggested that a complaint be filed with the City of Bozeman.

 

Wayne Gibson asked if there was a Covenant Committee. The current board of directors has operated without that committee, and has handled covenant issues as they arise.

 

The meeting adjourned at 7:45pm.

Submitted by: Sharyn Anhalt, Secretary

Board Minutes April 14 2009

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – April 14, 2009

 

The meeting was called to order at 7:00 PM at the office of Sharyn Anhalt. Jerry Nelson, Sharyn Anhalt, and Ernie Vyse were present, representing a quorum. Les Fischer, Design Committee chair was also present.

 

The agenda for the annual membership meeting was discussed and finalized.

 

Stuart will contact lawn care companies for bids for mowing and weed maintenance for all the park and trail areas.

 

A motion was presented and passed unanimously to reserve $5,000 from this year's budget as restricted for future park improvements. The trail project along McIlhattan will not be completed before the end of the fiscal year, and this will reserve those monies for when it's completed in the future.

 

The meeting was adjourned at 8:00PM.

 

Submitted by: Sharyn Anhalt, Secretary

March 9, 2009 Board Meeting

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – March 9, 2009

 

The meeting was called to order at 7:00 PM at the Bozeman Public Library. Jerry Nelson, Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau were present, representing a quorum. Les Fischer, Design Committee chair was also present.

 

The minutes of the November 18th, 2008 meeting were read and approved unanimously. There was no board meeting scheduled Dec 2008. The January 13, 2009 meeting was adjourned due to lack of a quorum. There was no meeting scheduled for Feb 2009.

 

A motion was presented to reimburse Jim Chandler $300 in storage costs for the mower and snowblower. Motion was approved unanimously. Ernie will request the bookkeeper to prepare a check.

 

Les reminded the board that the Links Condo project is required to submit revised plans for landscaping the lift station. The Design Committee and Board had advised them that approval for additional condos would be contingent on acceptable plans for the lift station.

 

The board approved the Beall Park Center for the location of the annual meeting in May. Sharyn will reserve the space, and prepare the notice to be mailed to members. Erik Steckmest from phase 3 has agreed to be placed on the ballot for Board of Directors; there are no other candidates at this time. Les Fischer and Will Harmon have agreed to continue on the Design Committee.

 

Jerry reported that a member from phase 3 wanted to meet with the board regarding construction of a residence. The board agreed unanimously to advise the homeowner to schedule a meeting with the Design Committee. Any issues that cannot be resolved by the committee can then be presented to the board.

 

The next regular Board Meeting is scheduled for Tuesday April 14, 2009, 7PM. The library meeting room is not available. The meeting will be held at Sharyn's office, 707 Bridger Dr Ste B. The meeting was adjourned at 8:30PM.

 

Submitted by: Sharyn Anhalt, Secretary

Minutes of Board Meeting Nov 18th, 2008

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – November 18th, 2008

 

The meeting was called to order at 7:00 PM at the home of Jerry Nelson by President Jerry Nelson. Also in attendance were the following Board members: Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau, representing a quorum. Les Fischer, Design Committee chair was also present.

 

The minutes of the October 14^th and 23rd, 2008 meetings were read and approved unanimously.

 

Lindy Halvorsen has resigned from the Board. A member will need to be appointed to fulfill his term.

 

Received an email from member Catherine Nelson regarding a neighboring dog barking and a fence that may have been erected without review. The email did not state exactly which house was involved; Ernie offered to walk down the street and review the situation.

 

The Phase 2 park maintenance and snow removal was discussed. Jim Chandler has been volunteering his time for these duties. Jim has been removing snow from the sidewalk adjacent to McIlhattan; this sidewalk belongs to the golf course, so Dorick will take to Great Northern Golf. A motion was unanimously approved to research hiring a contractor to take over maintenance and snowblowing, and discuss at our next meeting with Jim Chandler present. We will also discuss reimbursing Jim for storage costs he has incurred.

 

Les Fischer, Design Committee Chair, reported that two sets of plans have been approved, but neither project is started.

 

The next regular Board Meeting is scheduled for Tuesday Jan 13th, 2009, 7PM at the Bozeman Public Library meeting room.

 

Submitted by: Sharyn Anhalt, Secretary