Bridger Creek
Subdivision Community Association
Special Meeting of
the Board of Directors
Friday, June 21, 2013
The meeting was called
to order at 7:00 am at Sharyn Anhalt’s home.
Board Members present
were Sharyn Anhalt, Bill Ranard, Dian Bottcher, Karin Jennings, and Dorick Sauvageau.
Guest, Dennis Balian
Request for Fence –
Kelleher Property, Phase 3, lot 22
The
board reviewed the perimeter fence plan and request, previously submitted to
the Design Review committee. Discussion ensued resulting in modification of the
plan to pull the fence south toward the house and away from the parkland and
trail, in order to avoid fence lines bordering parks and trails. The modified
layout was approved unanimously by the Board, pending discussion with
the homeowners.
[Post
meeting update: Sharyn discussed the modified layout, as approved by the Board,
with Dave Andreassi, Chair of the Design Review Committee. Sharyn offered to discuss the modification with
the owners, as Dave was not available to do so.
Sharyn reported that it was agreed that the fencing at the front of the
property needed to stay as originally proposed in order to accommodate the
entrance to their deck. At the back of the house (along the parkland and trail)
the fence will extend further east than the Board discussed in order to include
the back door entrance to the garage; and will meet the north property line in
just one spot rather than all along the property line.]
Access Easement Across
Trail in Phase 1 Park - Requested by Dennis Balian
Dennis Balian arrived at about 7:10 and presented his
request for an access easement from Boylan Road, north of the Village Green
Condominiums, to cross the trail and parkland in phase 1 in order to provide
access to the 12 acre parcel outside of the subdivision and adjacent to the
parkland. He described the easement as
approximately 40 feet wide and 60 feet long, to cross the trail at the
narrowest point of the park, where the trail currently enters the park and
crosses the storm drainage ditch across a culvert. The 12 acre parcel is currently for sale and
he is simply exploring options with the Association in order to better inform
his decision whether to buy the property. The only access to the parcel
currently is from the industrial area behind Panda gas station and Ziggs
(Industrial Drive). The parcel is in the county and is currently zoned AS
(agricultural suburban). The immediately adjacent areas of the Bridger Creek
Subdivision are zoned R3. The industrial
area to the south is zoned M1. The west boundary of the parcel is owned by the
City and is designated parkland.
Dennis discussed that options for developing the property
are limited due to the access issues as well as wetlands/high water table. One
could build a single family home with only the one access from the industrial
area, but two access points would be required if multiple units were to be
possible. He was provided a letter from the parcel seller indicating approval
for access across the trail from a prior Board in 2005, but indicated he
recognizes that such approval is not necessarily still applicable or
granted. He is willing to discuss
exchange of “easement for easement” such as additional trail access easements
on the parcel for the grant of the access easement requested. Dennis left the
meeting about 7:30 to allow the Board to further discuss his request.
Following discussion a motion was made to deny the
access easement requested, which was seconded.
Following additional discussion the motion was amended to the
following: the Board denies the requested access easement across the Phase 1 trail
and parkland because of 1) concern that multifamily development is not
appropriate next to the existing homes as well as the existing parkland; 2)
disruption to the existing trail system; 3) concern for potential traffic
increase along Birdie Drive and Boylan Road; 4) concern about impact to
adjacent (spring-fed) wetlands and wildlife habitat; 5) the Board would need to
study the covenants and determine if member approval is needed before granting
an access easement across homeowner-owned parkland; and 6) it is the desire of
the Board that the “wetland” under study by Balian will eventually become park,
and that providing a road access easement would be in conflict with that
aspiration. The amended motion was approved unanimously.
A second motion was made to direct the Park and
Trail Committee to pursue options to work with the landowner/seller to protect
that 12 acre parcel from development through the City’s open space bond fund
initiative or other partnerships with the Association; which was approved
unanimously.
It was agreed that Sharyn would communicate the decision
with Dennis Balian, as he is under a deadline with the seller, and would draft
a letter for review by the Board prior to following up with Dennis in writing.
Vacation Rentals in the
Subdivision
The presence of vacation rentals was recently brought to
the attention of the Board by a concerned neighbor. Vacation rental, or renting
one’s home for short term use, is not addressed in the Association’s
Covenants. It is, however, a permitting
and compliance issue for the City, which has recently stepped up its
enforcement efforts in this regard. The Board has a responsibility to work with
the City to make sure properties are in compliance with the City’s
ordinances/regulations, similar to weed control and snow removal, for
example. A motion was made that
since the Board does not have authority to support or deny vacation rentals in
the subdivision per the Covenants, the Board will work with the City to ensure
that any vacation rentals it has or becomes aware of are in compliance with the
City’s rules and regulations; which was approved unanimously.
New Business
Dorick informed the Board that he is following up
regarding replacement of trees within boulevards fronting Golf Course Partners’
properties. The City will be removing
dead trees this week. They have about
18-20 trees to replace, which will amount to approximately $7-8k. They are
discussing cost sharing with Great Northern Golf. They do have some tree vouchers
from the City for reduced cost for suitable street. Also, the lots on either
side of Birdie Drive were mowed; weed spray (by Grass Chopper) is to happen
soon, weather permitting. Grass Chopper
will work it into their schedule with the other work they are doing in the
subdivision for the Association.
Sharyn reported in response to a previous inquiry from
Karin that Grass Chopper will be spraying the trail surfaces with Roundup to
eliminate all vegetation, where present.
Additionally, they plan to mow all of the Phase 3 park – to the park
delimiters – as bid and budgeted.
Per general discussion, Bill was requested, and agreed,
to discuss with Dane Gamble (Great Northern Golf) several items: 1) trimming the grass around the trees and
mailboxes in the August Drive boulevards fronting the golf course (they were
mowed but not trimmed); 2) whether they would be willing to regularly mow and
weed control the easement off Augusta Drive between lots 21 and 22, which they
use to access the golf course near hole 17; and 3) confirm whether the
sprinklers have been or are being turned on for the boulevard fronting the
phase 1 parkland off the west end of Boylan Road.
There being no further
business, the meeting was adjourned at 8:20 am.
