Bridger Creek
Subdivision Community Association
Annual Membership
Meeting
Minutes of Meeting –
May 7, 2018
The meeting was called to order at 7:04 pm at the Gran Tree
Inn.
Board President, Sharyn Anhalt,
welcomed members to the membership meeting, reminding members that this is a
membership meeting, not a board meeting.
Officially Nominate and Appoint Chairperson (Moderator)
Sharyn
asked for Nominations for Chair. Dian
Bottcher nominated Tom Wilson.
Officially Nominate and Appoint Recording Secretary for
the meeting
Sharyn introduced
Kim Center as recording secretary and new bookkeeper for the Association.
Confirm attendance and quorum
Sharyn reported that we have a quorum. (See final quorum tally at the end of
minutes.)
Parks and Trails report
Karin introduced Maddy Pope who gave a presentation on
The Trust for Public Land's efforts on the Story Mill Community Park. Maddy was the previous owner of Rocky
Mountain Toy Company. She reported that
the construction on Rouse and Bridger Drive is not related to the Story Mill
project. The Trust for Public Lands
helps communities build parks. Planning
for the Story Mill project began in 2012 after Bozeman passed the Parks and Trails
bond. The Trust for Public Lands has partnered
with the City of Bozeman to conduct workshops and surveys for designing this
park. The final Master Site Plan was approval
Fall 2016. The Boys and Girls Club put
their facility up for sale and a donor provided funds to purchase the facility
for the Story Mill project. Story Mill
then donated the facility to the City of Bozeman. The Parks & Recreation Department will be
moving their offices from Beall Park into this facility. Story Mill will be a 60 acre park (compared
to Lindley Park which is 16 acres). The
Story Mill plan includes several pavilions, a large open space, a ½ acre learning
garden sponsored by Gallatin Valley Food Bank, an edible food forest
educational area designed in conjunction with MSU, a ¼ mile long adventure
playground, an amphitheater, and a climbing boulder. The southern portion of the park will have one
building which will serve as an educational classroom pavilion and walking
trails. The project received a 2017
Wetland Stewardship Award due to the restoration and creation of more wetlands. Park construction begins this year, with the official
opening in Summer 2019. This is a $16M
project with $4.5M coming from the City Parks and Trails bond. The remaining funds were raised from private donors. There is only $500K left to meet the funding
goal.
Tom presented the Park & Trails Report with a brief
update on storm water maintenance. There
has been no maintenance on the storm water drainage system since the inception
of the Bridger Creek Subdivision Community Association. BCSCA has hired Morrison Maierle Engineers to
review drainage areas, especially the pond at the end of Boylan Drive. Over the years the drainage ditches have
become overgrown and filled with debris.
It is estimated that it will cost $20-30K to clean out the pond. It is estimated that this will be a 3-year
project. Please remind your neighbors that
the trails are non-motorized (i.e. not for motorcycles).
Design Review Committee Report
Sharyn presented the Design Review Report. David Andreassi has served on this
committee. Unfortunately, he has sold his
last lot, so he can no longer serve on the committee. The committee is seeking someone to replace
David. Anyone with building expertise is
welcome to join committee. The future
work of the committee will primarily be review of remodels and additions since
the subdivision is almost built out.
The $50 design review fee is currently charged at initial
construction. Sharyn indicated that the
Board may be reviewing the payment policy so the design review fee accompanies the
design proposal to help pay for the professional review.
Update on management of the Association
Tom updated the members regarding the decision not to
hire a property management company. Sharyn
added that the Board explored the option of hiring a management company, but it
was too expensive. Management companies charge
for being available to the HOA at all hours.
Since there are only 3-4 bills to pay each month and the HOA
responsibilities and maintenance are minimal, the Board decided it just need a
bookkeeper, someone to take minutes at the meetings, and process the 2 mailings
each year. Sharyn defined her duties as
Bookkeeper and Kim's duties as Administrative Assistant to the Board. She encouraged the members to email the Board
with any issues, or call the City/police with critical issues (i.e. involving
atv’s, car parking, etc.). Hiring an
Administrative Assistant will cost less than a property management company,
which will keep dues at $75. The HOA can
continue to run primarily as a volunteer organization.
Treasurer’s report for 2017-2018 fiscal year and Presentation of budget
for July 2018 through June 2019, and member vote for approval
Sharyn introduced the Treasurer, Dian Bottcher. Dian oversees the financial reports from Sharyn who is the Bookkeeper. Sharyn reported that the proposed
budget was included in the meeting notice.
The HOA Covenants state that the minimum annual dues is $25 per year. Sharyn proposed keeping dues at $75 for 2018-2019. There is currently $35,000 in checking and
all bills are paid. Dues will be collected
in July. Some construction on the storm
water plan may be done this year. The
Board hopes to complete the storm water project by 2019. The HOA may need to increase the dues to
complete the storm water drainage restoration project.
Nomination and Election for two Board of Director positions, serving
two years to May 2020
Tom called for Nominations to fill Board Positions and reminded
members to turn in their Proxies before leaving the meeting. Karin
will be leaving the Board. It was moved
and seconded to nominate Sharyn Anhalt to the Board. It was moved and seconded to nominate Fred Deigert to the Board. Fred has lived at 3106 Augusta for 11 years. He is a retired physician and lawyer. There were no nominations from the floor. It was moved and seconded
that nominations be closed.
New business
There was discussion about the easement to the
undeveloped property southwest of BCSCA.
BCSCA granted an easement request over the park with the condition that
no other easement requests could be made. Links Condos developer and Golf Course
partners negotiated an easement for the Links Condo development. Adjacent owners should have received notice
and can protest R1 Zoning (low density).
The developer has applied for annexing into City. The trail will remain the same. (See Nov. 20, 2017 minutes for more details.)
There
being no further business, the meeting was adjourned at 8:15 pm.
Respectfully
submitted,
Kim
Center, Administrative Assistant and Recording Secretary for the Membership
Meeting
__________________________________________________
Final vote tallies from written ballots,
counted after the close of the meeting:
Present
in person or by proxy = 129 (109 needed for a quorum)
Vote
for Directors serving May 2018 – May 2020:
106 Sharyn
Anhalt
100 Fred Deigert
Vote to
approve budget: 102
