Board meeting minutes, September 19, 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Tuesday, September 19, 2017

The meeting was called to order at 6:00 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher (by phone), and Karin Jennings were present; Dorick Savageau was absent.

Easement – The Board met to discuss easement issues relating to the 12 acre Murphy parcel and the Continued Appeal on Golf Course Partners’ Links development. Following discussion a motion was made to instruct our (association) lawyer, Eric Nord, to contact Tom Murphy and offer to discuss a potential gated emergency access to the 12 acre property across the park from Boylan Road.

Approval of Minutes – Following discussion that there were several minutes needing formal approval Tom made a motion to approve the minutes from the June 5, August 1, August 9 and September 11 meetings. Sharyn will post them to the association web site.

The meeting was adjourned at 6:30 pm.

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The next regularly scheduled meeting will be held November 6th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board meeting minutes, September 11 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Monday, September 11, 2017

The meeting was called to order at 6:05 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher (by phone), Karin Jennings and Dorick Savageau were present.

Approval of Minutes – Karin neglected to recirculate minutes ahead of this meeting so formal approval will be postponed.

12 Acre Murphy Property / Utility Easement – The Board has received a copy of the signed Utility Easement between the Association and the City. The Board discussed the property and the possible implications of the City Commission meeting on August 28^th. No action was taken.

Management Company – The Board still hasn’t received a copy of the draft contract since meeting with Minnick Management on August 9. Following further discussion of the Association’s needs Tom made a motion to terminate and put on hold indefinitely the negotiations with Minnick Management.

Board Vacancies in May – With two vacancies coming on the Board in May the Board discussed initiating discussions with possible candidates to assess interest. Others that are interested in serving are encouraged to contact the Board through email (see below).

New Business – Sharyn reported parking issues related to the cross-country running meet that was held at the golf course recently, and concerns about emergency access and pedestrian safety. Following discussion Sharyn agreed to speak with Mark Holiday of Great Northern Golf to find possible solutions for future events.

There were two recent Design Review approvals: 1) plans for a new home at 1015 Boylan Road were approved (Sharyn will confirm whether D/R fee has been received); and 2) patio remodel at the residence at Lot 35, Phase 2 (Augusta) was approved.

Karin reported that the small ballroom at the GranTree Inn has reserved for the Annual Membership Meeting to be held on Monday, May 7, 2018, 7-9 pm.

The meeting was adjourned at 7:05 pm.

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The next regularly scheduled meeting will be held November 6th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board meeting minutes, August 9 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, August 9, 2017

The following Board members:  Sharyn Anhalt, Tom Wilson, Karin Jennings and Dian Bottcher met with Lindsay Minnick at the Minnick Management offices in Bozeman. Dorick Savageau was absent.

The purpose of the meeting was to discuss the Association’s needs and the services which Minnick Management could provide to the Association. No actions were taken.

The meeting was adjourned at 8:40 am.

Board Meeting Minutes August 1 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Monday, August 1, 2017

The meeting was called to order at 6:05 pm at Dian Bottcher’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher, and Karin Jennings were present; Dorick Savageau was absent.

Management Company – A proposal received from Minnick Management was reviewed and discussed. Tom made a motion to hire Minnick at the $4/lot/month fee level contingent on reviewing the terms of a contract.

Stormwater Systems – Karin provided Tom with engineering plans and other documents relating to the stormwater systems and next steps were revisited now that he has access to this information.

Lot Maintenance – Tom reported that almost all lots have completed mowing in response to the reminder letter sent from the Board. 

Easement Request for Murphy Property – Sharyn reported that she recently requested a copy of the fully executed Utility Easement between the Association and the City, since it hasn’t yet been provided to us for our records.

Design Review – Tom reported that he received approval from Dave Andreassi (committee chair) for his patio (phase 3, lot 21).

The meeting was adjourned at 7:15 pm.

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The next regularly scheduled meeting will be held September 11th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board Meeting Minutes, June 5 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, June 5, 2017

The meeting was called to order at 6:05 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher, Karin Jennings and Dorick Savageau were present

Approval of Minutes – The minutes from the Board Meeting held May 22, 2017 were approved unanimously without modification.

Easement Request for Murphy Property – Following review and discussion a motion was made for the Board to sign the revised Utility Easement between the Association and the City with the legal changes required by the City; which was approved unanimously. Per the terms of the Utility Easement it will not “become valid and effective until such time as the benefited property has received final site plan or final subdivision plat approval from the City of Bozeman.” The previous agreement between the Association and Golf Course Partners will also be updated to reflect the new Utility Easement date.

Stormwater Systems – Dorick reported that he presented sharing of maintenance costs for the subdivision’s stormwater systems to Golf Course Partners and reported that Golf Course Partner’s answer is “no”. Following further discussion it was agreed that Tom will seek bids from Morrison Maeirle (original engineering firm for development of the subdivision) as well as others to initiate review of the stormwater systems for the next steps, including budgeting.

Management Company – Tom reported that he contacted several (4-5) companies with experience managing homeowner’s associations. Several expressed that they were too busy to take on any more associations. Tom will follow up with and obtain a proposal from one company to circulate for review by the Board and further steps, if any.

Lot Maintenance – Following discussion the Board agreed to draft and send a letter to owners of vacant lots that are not mowing or managing noxious weeds. It was further agreed to not take action on complaints regarding developed lots due to the subjective nature of such complaints. Noxious weed complaints can be reported directly to the County for enforcement (http://gallatincomt.virtualtownhall.net/Public_Documents/gallatincomt_weed/ComplaintForm2017.pdf).  

Dues Notices – A motion was made to submit annual dues notices by mail in the amount of $75/lot for FY July 1, 2017 – June 30, 2018; which was approved unanimously.

The meeting was adjourned at 7:30 pm.

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The next regularly scheduled meeting will be held September 11th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board Meeting minutes, May 22, 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, May 22, 2017

The meeting was called to order at 6:10 pm at Dian Bottcher’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher, Karin Jennings and Dorick Savageau were present

Approval of Minutes – The minutes from the Annual Board Meeting held May 1, 2017 for purpose of designating board positions were approved unanimously.

Design Review Report – Revised landscape plans with golf ball net were submitted for Phase 3, lot 4 (Vyse). Plans were reviewed by the Board. Sharyn will contact the owner with a few clarification questions. The plans were approved pending clarification, with the requirement that the net be placed at least 1 foot inside the property line. 

Park and Trails Report – Karin reported that the damage to the trail near the Triangle Park in Phase 1 from work being done on property owned by Greenspace Landscape off Bridger Drive has been repaired. Additionally, shrubs leaning into the trail to the west of the Triangle Park were pruned back this past weekend by Karin and Stuart.

Set Board Meeting Schedule for 2017-2018 – Regularly scheduled meetings were set for 6:00 pm on the first Monday (or second if first is a holiday) on the following dates: June 5, September 11, November 6, January 8, and March 5. Additional Special Board Meetings may be called if business arises which needs to be addressed between Regular meetings.

Management Company Next Steps – The Board will obtain proposals and related information from several management companies which are accustomed to managing associations (not simply property rentals). Tom volunteered to do much of the legwork for obtaining proposals with the goal to discuss further at the June meeting.

Easement Request for Murphy Property – The Board was surprised to receive communication from GCP’s lawyer that the City had additional comments on the Easement that the Association already signed, having previously received communication that it had been reviewed by all parties. Dorick said that Jack Schunke did not have any information when they last spoke, and he will follow up with him. The Board agreed to table the discussion until more information is available.

Stormwater Systems Next Steps – The Board discussed that the stormwater systems within the subdivision function with and therefore need to be coordinated with those on the golf course (which is not a member of the association). Dorick will discuss with Jack Schunke of Morrison Maeirle (MM) and affiliated with Golf Course Partners (GCP) (developer and owner of the Golf Course) to get assistance from one of the engineers at MM who was involved with development of the subdivision and golf course. Following initial engineer review the Board expects to discuss with GCP’s Board how best to cooperate on their combined stormwater systems.

The meeting was adjourned at 7:30 pm.

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The next regularly scheduled meeting will be held June 5^th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Annual Board Meeting minutes

Bridger Creek Subdivision Community Association

Annual Board of Directors’ Meeting

Monday, May 1, 2017

The meeting was called to order at 8:50 PM at the Comfort Inn, for the purpose of electing Officers to the Board.

Present: Dian Bottcher, Karin Jennings, Sharyn Anhalt and Tom Wilson.

Absent: Dorick Savageau.

Officer Positions

Nominations for Officers were made as follows:

            President – Sharyn Anhalt

            Vice President – Tom Wilson

            Treasurer – Dian Bottcher

            Secretary – Karin Jennings

A motion was made to elect Officers as nominated, which passed unanimously. Dorick Savageau remains in his position as Representative to the Association for Golf Course Partners.

Next meeting of the Board was set for Monday, May 22 at 6 pm.

Any member who is interested in attending is requested to contact BridgerCreekBoard@gmail.com to indicate their interest in attending and learn where the meeting will be held. We are meeting in Board member homes to save room rental costs, unless a larger space is needed due to additional attendees.

The meeting was adjourned at 9:00 pm.