Bridger Creek Subdivision Community Association
Board of Directors
Minutes of Meeting – August 12, 2008
The meeting was called to order at 7:00 PM at the Bozeman Public Library by Vice-President Lindy Halvorsen. Also in attendance were the following Board members: Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau, representing a quorum. Design committee chair Les Fischer and members Dave Casto, Shirley Hinz, Susan Hunter, and Carmen Wietlispach also attended.
The minutes of the July 8, 2008 meeting were read and approved unanimously.
Sharyn reported on the status of the Nemelka fee arbitration. The arbitration had been rescheduled for August 12th, but then the lead arbitrator resigned. A new arbitrator was appointed, but it happened to be Ernie Vyse's personal attorney. We did not have an objection, but did inform the arbitration panel. The new arbitrator did resign to prevent any potential conflict. A new arbitrator has not been assigned yet. The board statement that will be sent to the arbitration panel has been prepared.
Sharyn reported that our insurance policy is up for renewal in Sept, but it is unclear what coverage we currently have. Lindy offered to call First West insurance and review the policy before we pay the premium.
Ernie presented the Treasurer's Report. Dues are still being collected from the assessment sent in July, and our bills are being paid currently. We have sufficient cash available for operating expenses and budgeted Park improvements.
Parks Committee – Stuart was not available to attend the meeting, but sent his report by email. His email updated the status of the Augusta West trail construction along McIlhattan; Stuart has spoken to the City and they agreed that the trail could be constructed in the right of way. The Board was asked to assess whether a gravel/natural fines trail was preferred over a paved asphalt trail. The gravel trail is less expensive to build, but the paved asphalt has less maintenance cost. After discussion, a motion was seconded and approved to direct Stuart to proceed with the gravel/natural fines trail. Construction may begin this fall.
Design Committee – Les reported that the design committee met with Rex Easton of Golf Course Partners and Dave Andreassi, builder for the Links Condo project last week. Complete plans and specifications have not yet been provided, but some progress was made on approval of the building plans. The plans will be revised to accommodate the required setbacks, and no fence will be included along the trail corridor. The committee still needs a complete site plan and elevation in order to review and approve the project.
Despite a lack of approval from the Design Committee, site construction has commenced on this project, including interior drives and sidewalks, utilities, site grading, water retention ponds, and a sewer lift station. The Board has sent a letter to Golf Course Partners informing them of this covenant violation and requesting that all construction cease until plans have been approved.
The Village Green townhomes to the northwest of Links Condos, have been experiencing very high ground water levels this spring and summer. Shirley, Susan and Carmen attended the meeting as their representatives and to voice concern over the water retention design on the Links project. Even though the townhomes have had high ground water in the past, the problem has increased multifold since construction has started. The location of the water retention pond may be adding to the ground water on their property. According to the site plan available, it appears that snow storage is also designed to drain into the retention pond.
The Board and Parks Committee also have concerns over the retention pond overflow; it is designed to drain towards the trail easement and through a pipe to the drainage easement on the other side. However, recent rain storms have shown that the water is directed over the trail in some areas. The Board also expressed concern over the concrete enclosure for the lift station generator. The covenants do not allow for any free-standing storage buildings. Once the complete plans and specifications are received from Golf Course Partners, the Design Committee and Board of Directors will hold a joint meeting to assess the plans and review the construction that has already been completed.
Dorick mentioned that Golf Course Partners was holding a meeting the next evening. He invited Shirley, Susan, and Carmen, Village Greens representatives, to attend.
New business – Sharyn reported that many of the boulevard trees in front of homes have died and should be replaced. She will contact the city and the homeowners if necessary. There are also some boulevard trees with low hanging branches and overgrown landscaping on homeowner lots that make it difficult to walk down the sidewalk.
The meeting adjourned at approximately 8:50 PM. The next regular Board Meeting is scheduled for Tuesday September 9, 2008, 7PM location at the Bozeman Public Library.
Submitted by: Sharyn Anhalt, Secretary
