Annual Membership Meeting Minutes

Bridger Creek Subdivision Community Association

Annual Membership Meeting

Minutes of Meeting – May 1, 2017

The meeting was called to order at 7:05 P.M. at the Comfort Inn. 

The Board President, Sharyn Anhalt, welcomed members to the membership meeting, reminding members that this is a membership meeting, not a board meeting. 

Officially Nominate and Appoint Chairperson (Moderator)

Paul Gianas was nominated as Chairperson and was approved by the membership.  Paul provided an overview of the meeting procedures.

 Officially Nominate and Appoint Recording Secretary for the meeting

Karin Jennings was nominated as recording secretary for this meeting and she was approved by the membership.

Confirm Attendance and Quorum

Sharyn confirmed that a Quorum was achieved and present for the meeting.

 Park and Trail Committee Report

Guest Presentation: Kyle Mehrens, City of Bozeman Stormwater Coordinator

Kyle provided an overview of the City’s stormwater program and his review of the Bridger Creek Subdivision Community Association’s stormwater resources and structures. The Stormwater Division is relatively new for the City, ~one year old. The drivers for the Stormwater Division are flood control, water quality and state/federal environmental regulations.

Stormwater basins are engineered systems designed to retain or detain stormwater for flood control and/or treatment. There are currently 430 systems throughout the City. BCSCA has 1.6% of these systems (7 stormwater basins and 13 stormwater ditches).

Stormwater basin maintenance (post construction) has been lacking throughout the City. The City Commission has established that maintenance of these systems is the responsibility of homeowner’s association (HOA owned and maintained). Maintenance is required to ensure the systems are properly functioning and the City is currently working on educating HOAs of this responsibility.

               An inventory of the BCSCA stormwater systems show a lack of preventative maintenance (a City-wide problem), overgrown and decayed/ing vegetation, loss of basin (pond) volume, broken structures/pipes, and excessive foundation drain inputs. An issue specific to BCSCA is the need to coordinate with the developer (Golf Course Partners) as the structures on HOA properties are integrated with structures on the golf course (not part of the HOA). All of our systems drain into the East Gallatin River.

               Maintenance can be very costly because City-wide it has been deferred due to lack of knowledge that it needed to be done. For example, Harvest Creek has 12 ponds and their worst pond cost ~$10k to remove 3 feet of sediment in order to regain its original capacity. Recommends developing a stormwater basin maintenance strategy based on risk mitigation (consequence + likelihood = risk). The risk is potential of localized flooding and infrastructure damage without maintenance. Think about what assets need maintenance every 1 year, 5 years or 10 years and plan accordingly. Strongly recommends obtaining professional help from an engineer.

Questions/Discussion:

·        How much maintenance can be done by volunteers? A: some of the minor work; burning vegetation not advised.

·        Subdivision responsibility? A: Yes. Commission has ruled that. The City is responsible for maintenance of structures within the public right of way, such as basins, sewers, etc on city streets. Commission also established a stormwater credit that is applied to water/sewer bill for residents of subdivisions (outside City core area) to balance the maintenance expenses.

·        If the MS4 Program is 15 years old why are we just now hearing about this? A: The state established the MS4 program governing all Montana cities >40k population. The City started addressing this requirement about 6 years ago and just established the Stormwater Division about a year ago.

·        The City is talking about taking over the maintenance of all parks. If stormwater systems are within those parks would their maintenance become the responsibility of the City? A: can’t answer that as it is still under discussion. Recommends Craig Wollard.

 Design Review Committee Report

Karin Jennings reported for Dave Andreassi, Committee Chair. The following were approved over the past year:

• Replaced front door and built new deck (3109 Augusta Dr)
• Built flagstone patio (2514 Putter Ct)
• New home (1007 Boylan Rd)
• New home (1024 Boylan Rd)
• Repaint exterior (3105 Augusta Dr)
• Replace deck railing with steel (1055 Boylan Rd)

Sharyn provided a reminder that any exterior changes for your home need to go through Design Review (e.g., roofing, paint/stain color, construction/addition/demolition, significant landscaping). If you are only replacing like for like (repainting same color, reroofing with same roof type) review is not needed.

 Management Company Discussion

Sharyn explained that the Board is looking into hiring a management company for the Association. BCSCA is one of the largest HOAs in the city that continues to be run by volunteers instead of a management company. Our Covenants allow Board to hire a manager without requiring a vote of the membership. Our minimum annual dues are currently $75 per year. Hiring a management company will likely increase our dues, but the amount of increase will depend on the company retained and what the Board expects them to handle. This is still under discussion but the Board wanted to inform the membership of its rationale for looking into it and seeks feedback.

               The downside to hiring a management company would be the potential increase in association dues. However there are many positive aspects, including making it easier for volunteers to step into Board positions. A management company could conduct the day to day operations, manage subcontractors (obtain bids and oversee work), manage communications (mailing, web site, emails, central person to call), handle insurance and state filings for the association, manage records for consistency (meeting minutes and decisions/history), and board training (what are your responsibilities?). They are required to carry insurance and be licensed. The Association would still be governed by a Board of Directors, but the Board would be able to simply meet and make decisions – the leg-work for most aspects of the Association could be done by the management company. The management company would work at the direction of the Board, but could also advise the Board on best practices.

Questions/Discussion:

·        How much would annual cost be? A: unknown as this is still under discussion by the Board and it depends on the company and what they are asked to do.

·        Comment provided that Village Greens (18 units) hired a management company a few years ago and it was money well spent. Their association (within the larger BCSCA Association) runs very smoothly now and it has “made all the difference”.

·        Would a management company build trails in our subdivision? A: any improvements requires a vote of the membership, but if a project were presented by the Board and approved by the membership, a management company would likely hire contractors and oversee such a project.

·        Sharyn reminded that the Board can hire a manager without a vote of the membership (per our Covenants). The membership approved a minimum annual assessment of$75 per year in 2002. Unless or until the minimum assessment is raised, the board would need to gain approval from the membership for an increased assessment each year to cover maintenance, including management fees. But, even if the membership votes down an increased assessment, the board can impose a Special Assessment to cover increased maintenance costs.

·        Was enough feedback received from those present at this meeting? A: yes, seems generally favorable with this transition.

Treasurer’s Report for 2016-2017 Fiscal Year and Presentation of Budget for July 2017 through June 2018, with Member Vote for Approval

The proposed budget was presented to the membership, and the floor opened for questions.

Questions/Discussion:

·        The Board has typically tried to retain at least one year of dues reserved for cash flow and unexpected expenses. Repairs and Maintenance is proposed to be $20k in this years’ budget, primarily for stormwater system maintenance, or at least initiating such maintenance.

·        For non-paying members, does the Board file liens? A: yes. We are generally successful with having dues paid via the Title Companies during sale of a home/unit. There are only a few with dues outstanding for > 3 years.

·        Does the State of Montana require an amount to be held in reserve? A: no – many other states do but Montana does not.

Vote on the budget was held by written ballot.

 Nomination and Election for two Board of Director positions, serving two years to May 2019

The Board is composed of five directors, one Director is appointed by Golf Course Partners, four are elected by the membership. Each term is two years and there are currently two openings. 

 Paul asked for nominations and all four candidates on the ballot (Dian Bottcher, Tom Wilson, Kathleen Vanuka and Tim Russell) were nominated and seconded.  Sharyn informed the membership that our Bylaws require nomination of candidates at the membership meeting. We present candidates for vote on the ballot/proxy for convenience of voting by mail and ensuring there are people willing to serve. The vote on the candidates was conducted by written ballot.

 New Business

Kate McDowell reminded residents of the stop sign at the corner of Boylan and Birdie.

Dan Semsch raised the issue of parking on both sides of Birdie and that accessing that street is especially difficult in the winter with snow banks. Sharyn commented that the Board recently requested no parking signs to be installed at the entrance of Augusta Drive for emergency vehicle access. It was mentioned that the City has installed similar signs at the intersection of Birdie and Bridger Drive.

 There being no further business, the meeting was adjourned at 8:45 P.M.

 Respectfully submitted,

Karin Jennings, Recording Secretary for Membership Meeting

Final vote tallies from written ballots, counted after the close of the meeting:

Present in person or by proxy = 149 (109 needed for a quorum)

 Vote for Directors serving May 2017-May 2019:

Dian Bottcher  107

Tom Wilson    94

Tim Russell   27

Kathleen Vanuka   26

 Vote to approve budget:  124 Yes; 6 No

(One person who voted No wrote a note that they didn't think we should spend any reserves, and should instead collect more this year to pay for maintenance.)

Special Board Meeting, March 9 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Thursday, March 9, 2017

The meeting was called to order at 7:40 am at Morrison Maierle’s offices in Bozeman.

Board members:  Sharyn Anhalt, Tom Wilson, Karin Jennings and Dorick Savageau were present; Dian Bottcher was absent. Also present were Debbie Dehmer, Jack Schunke, Dick Parker, and John Kiunsey of Golf Course Partners (GCP) and Jim Ullman of Morrison Maierle.

The purpose of the meeting was to discuss the outstanding issues regarding the Utility Easement request from GCP (as identified at the March 6, 2017 BCSCA Board Meeting. Additionally, the Board was seeking more information from Morrison Maierle regarding the French drain installed by Village Green Townhome Association in 2008 and how that drain system integrates with the stormwater system (drainage swale and retention pond) in the Phase 1 park.

Following discussion the Board and GCP agreed that the final version of the Utility Easement will include the following items (BCSCA Board agreed unanimously to these conditions, with Dorick abstaining from the vote due to conflict of interest):

1. The Exhibit attached to the easement will identify the location and approximate depth of the French drain.

2. The easement language will reference the French drain and specify that installation of utilities will not interfere with the function of that drain.

3. The easement will include provision for both water and sewer utilities.

4. GCP and BCSCA will execute an agreement, at the same time the easement is granted, specifying that GCP will not request any further easements under Article V Sec 5c of the BCSCA Covenants related to the Phase 1 private park.

The following information regarding the Village Green Townhome French drain system and BCSCA stormwater system in the Phase 1 park was identified, along with action to be taken:

1.     At the time of installation, the additional water flowing into the stormwater system was not calculated or considered, as it was not required by code at the time, per Jim Ullman.

2.     The stormwater system is in need of maintenance so that it functions properly. The additional water flow from the French drain has magnified the issue. The Board will get bids for performing this maintenance, along with developing a regular maintenance schedule for this and all stormwater systems throughout Bridger Creek Subdivision.

3.     First step to improve the function of the stormwater pond is to clean the outlet. This can be done manually with boots and a shovel. Karin has volunteered to do this work in the next few weeks ahead of spring run off.

4.     Contact Village Green Townhome Association to request that they move the French drain outlet to discharge below the retention pond. Removing the constant fresh water entering the stormwater system is essential to its function and long-term maintenance. Sharyn will contact Dan Semsch, President of Village Greens.

The meeting was adjourned at 8:40 am.

Board Meeting, March 6, 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, March 6, 2017

The meeting was called to order at 6:30 pm at the Best Western Plus GranTree Inn. Board members present:  Sharyn Anhalt, Dian Bottcher, Karin Jennings and Dorick Savageau, representing a quorum. Debbie Dehmer, President of Golf Course Partners (GCP) was also in attendance, along with members of BCSCA listed at the end of these minutes.

Approval of Agenda – A motion was made to approve the agenda for this meeting, seconded and approved unanimously.

Approval of Minutes – A motion was made to approve the minutes from the Board Meeting of January 9, 2017, which was seconded and approved unanimously.

Board Vacancy – Karin made a motion to nominate Tom Wilson to fill the vacant Board seat, seconded by Dian, and approved unanimously.

Easement Request – Sharyn provided a summary and overview of the situation whereby the Association has been requested by Golf Course Partners (GCP) (per Article V Section 5c of our Covenants) to grant a utility easement to the City of Bozeman from Boylan Road through the Phase I park to the 12 acre parcel owned by Tom Murphy (Bridger Center LLC). This easement is a condition from the City of Bozeman to grant approval of GCP’s additional development of the Links Condo project. BCSCA’s attorney, Eric Nord, is working with GCP’s attorney to draft an easement that meets City requirements and addresses concerns over this easement ever being treated as access to that parcel. The easement will specifically note that it is for utilities only, not ingress or egress. In addition, the easement will note the location of the storm water drainage system and the drain pipe installed by Village Green Townhomes in 2008.

Following the summary and overview, members asked questions and were able to comment on the issue. After answering questions and responding to comment, the Board reviewed the minutes from the December meeting that outlined the conditions of the easement, and discussed the remaining items that need to be resolved before signing. Sharyn proposed to Debbie and Dorick, representing GCP, that an agreement be executed between the parties that in return for the easement being granted to the City, GCP would not request any further easements for this parcel under Article V Section 5c of the Covenants. They agreed, but indicated their board would need to vote on it.

Once the final easement is received from the City and a final draft of the agreement between GCP and BCSCA is prepared, the Board will schedule a special meeting to approve signing the documents.

Design Review – Dave Andreassi, Committee Chair, reported via email that plans for a new home at 1024 Boylan have been approved. Sharyn reported that the review fee was received.

Parks and Trails – Karin reported that she followed up on an action from the January meeting and contacted Andy Kerr, City Engineering, about both the request for another cross-walk (south crossing of Boylan and Story Mill Roads) and request for No Parking signs to be installed on the north side of the entrance of Augusta Drive. The No Parking sign request has been submitted and is under review. The additional cross-walk was denied and Andy explained that motorists are required to stop for pedestrians at intersections whether or not there is a cross-walk and/or sign present.

Karin reported on her meeting that day with Kyle Mehrens, City Stormwater Program Coordinator, at the Phase 1 park to review the drainage swale and stormwater pond. The purpose of the meeting was to discuss the drainage swale in relation to the utility easement (see above) as well as the groundwater entering the drainage swale from the French drain installed by Village Greens Condos in 2008.

The primary results from the on-site meeting were:

            1) The drainage swale and stormwater pond are man-made features designed to perform a purpose relating to water quality and flood control. At present, there is additional groundwater entering the system from the Village Green Condos French drain. It is not a problem to mix this fresh ground water with stormwater runoff, but only if the stormwater system has sufficient capacity to handle that volume.

            2) The stormwater pond, as almost all stormwater ponds and other features throughout the City, needs to be maintained in order to perform the function that it was designed for. Maintenance means that it likely needs to be dredged to remove sediment from runoff and vegetative matter (trees, shrubs, cattails, etc.) that have built up in the almost 20 years since it was installed. Maintenance of the pond (dredging, etc.) may be a $20-30k expense for the initial activity (likely less costly in the future if maintenance is conducted semi-regularly). The best time to conduct such maintenance was January or February when the ground is still frozen.

            3) The additional water being conveyed to the stormwater system (swale and pond) from the French drain may not have been taken into account when the French drain was installed. The capacity of the pond may need to be reevaluated, and consider re-routing the end point of the French drain in order to bypass the stormwater system.

The Board will get more information on the original design for the French drain and stormwater system from Morrison Maierle. Budget may need to be allocated in future years for maintenance of all of the stormwater systems in the Association, including drainage swales in other areas of our subdivision. 

Finance/Treasurer Report – Current Financial Statements were provided, reviewed and approved unanimously. Past due notices were mailed in February with notice of lien to be filed if not paid by March 31, 2017. Tom offered to telephone any owners with unpaid assessments if we have phone numbers for them.

The Board discussed the organization of Association records, maintenance of important documents, and whether we had a policy on how long to maintain certain records. It was decided to table the discussion until a later date. Tom agreed to draft a proposed Records Retention Policy for review by the Board.

Annual Membership Meeting – The Annual Membership meeting is set (per our Bylaws) as the first Monday of May, which will be May 1, 2017. Information, including ballots, needs to be mailed to owners the 1^st week of April. Since the Board will be calling a special meeting in the near future to review the easement documents, Sharyn made a motion to table this discussion until that meeting, seconded and approved unanimously.

New Business – Tom Wilson was nominated to fill the open officer position of Vice President, seconded and approved unanimously.

There being no further business, the meeting was adjourned at 8:10 pm.

________________________________

Attendees of the March 6, 2017 Board of Directors’ Meeting

Members: Susan Hunter, Dan Semsch, Kathleen Vanuka, June Russell, Gary Milam, Dan McQueary, Joyce McQueary, Jim Barker, Rolly Rounds, Paul Gianas, Tim Russell, Mitch Godfrey, Paul Boylan, Beth Kaeding, Lynn Kaeding, Dar Wilson, Kurt Benson, Gary Matthews, Cheryl Matthews, Dian Steckmest, Erik Steckmest

Non-members:  Greg Garrigues (representing member Judith Garrigues), Debbie Dehmer (Golf Course Partners, President)

________________________________

Any members wishing to contact the Board please email at BridgerCreekBoard@gmail.com.

Board Meeting Jan 9th 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, January 9, 2017

The meeting was called to order at 6:35 pm at Sharyn Anhalt’s home. Board members present:  Sharyn Anhalt, Dian Bottcher, and Karin Jennings; Dorick Savageau was absent.

Approval of Minutes – The minutes from the Board Meetings of November 7, 2016 and December 14, 2016 were approved unanimously.

Finance/Treasurer Report – The Board reviewed the final Financial Statement from Fiscal Year ending June 30, 2016 and reviewed financial activity to date July 1, 2016 - January 9, 2017. The list of overdue assessments was reviewed and discussed. There are 15 lots with overdue assessments and about six of these have overdue assessments greater than one year. Notices with late charges were mailed in October. Filing liens was discussed; it was decided to send another reminder with late charges, along with a deadline to pay before a lien is filed. The Board discussed whether to implement increased late charges and will revisit this later in the spring.

Easement Request for Murphy Property – No update.

New Business –

Karin and Sharyn reported on their investigations into Management Companies for running the Association, thereby potentially making it more feasible for homeowners to volunteer for Board positions. They met with Luna Properties and Minnick Management. Either seems to be a reasonable option. Fees for both were presented as less than approximately $1000/month, based on preliminary discussions, and for each fees/costs are negotiable depending on the activities the Board wants them to undertake. Sharyn also suggested that our current bookkeeper, Kim, may be another option for handling more of the management tasks and will proceed to talk with her and get a cost estimate if she is interested. The Board plans to present working with a management company/manager to the membership at the Annual Membership meeting in May to obtain feedback. However, it is ultimately a decision for the Board, which also has the power to make an additional assessment to cover additional costs per our Bylaws, if necessary.

Sharyn raised a concern about parking on Augusta near the mailboxes and concern about emergency access and mail delivery when blocked, particularly during events at the golf course. Karin volunteered to raise the issue with the City of Bozeman Engineering Department to request “no parking” signs, as well as revisit (yet again) the need for a cross-walk and sign on Story Mill Road at the south intersection with Boylan Road. Previously the City has said no because it is marked on the north intersection with Boylan.

The meeting was adjourned at 7:35 pm.

________________________________

The next regularly scheduled meeting will be held March 6^th @ 6:30.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Special Board Meeting Dec 14th 2016

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, December 14, 2016

The meeting was called to order at 7:30 am at Morrison Maierle’s offices in Bozeman.

Board members:  Sharyn Anhalt, Dian Bottcher, Karin Jennings and Dorick Savageau were present, with Dorrick abstaining from Board decisions during this meeting. Also present were members, Rollie and Phyllis Rounds (Links Condos) and Jack Schunke, of Golf Course Partners (GCP)

The Board met at the request of GCP as the City of Bozeman has required that they provide access to City water services to the 12 acre parcel to the west of Bridger Creek Subdivision owned by Bridger Center LLC. GCP is asking the Association (BCSCA) to grant an easement for water only across the BCSCA park and trail, as prescribed in the BCSCA Covenants (Section 5c, page 13). This easement is required by the City of Bozeman as a condition for GCP to continue development of the Links Condo project. In order to coordinate and cooperate with the City and GCP, the Board met to discuss this requirement and possible options.

Following discussion the Board agreed to work with Golf Course Partners to draft an easement from BCSCA to Bridger Center LLC. This easement would be for the sole purpose of accessing city water from Boylan Road to the Bridger Center LLC property and contingent on:

a) annexation of the Bridger Center LLC property to the City of Bozeman,

b) the number of units proposed on the Bridger Center LLC property may not exceed capacity of the service area,

c) no further easements may be requested by Bridger Center LLC from BCSCA or GCP,

d) no legal action may be brought against BCSCA or GCP by Bridger Center LLC with regard to easements,

e) all BCSCA and GCP attorney fees related to drafting and negotiating this easement will be reimbursed by Tom Murphy or Bridger Center LLC,  

f) in order to minimize impact, the easement would be aligned to an existing manhole on Boylan Road and would avoid any environmental impact to the spring creek located within the BCSCA park (between Boylan Road and the property),

g) all construction and remediation costs for installation within the easement would be paid by Tom Murphy or Bridger Center LLC,

h) the terms of such easement would go with the land and be applicable to all future owners, and

i) any other contingencies advised by the BCSCA and GCP legal counsel.

Any easement from the Association to Bridger Center LLC that is approved between the parties (Association Board, Bridger Center LLC, City, etc.) would be held and not be filed with the Gallatin County Clerk and Recorder’s Office until such time that the property is imminently and/or at an appropriate stage of its development process (so as not to be filed unnecessarily).

The meeting was adjourned at 8:40 am.

________________________________

The next meeting will be held Monday, January 9 (moved from Jan 3 due to holiday) @ 6:30.

Any members wishing to attend the October meeting please contact the Board via email at BridgerCreekBoard@gmail.com and they will be notified of the meeting location. The Board elected not to pay for rent for meeting space.

Board Meeting Nov 7th, 2016

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, November 7, 2016

The meeting was called to order at 6:30 pm at Karin Jennings’s home. Board members present:  Sharyn Anhalt, Dian Bottcher, Karin Jennings and Dorick Savageau.

Approval of Minutes – The minutes from the Board Meeting of July 6, 2016 and August 3, 2016 were approved unanimously.

Design Review Committee – Sharyn reported that she received a call from the neighbor to Lot 4, Phase 3 with questions/concerns about the concrete wall poured between the garage and the west lot line. The owner reported that it is part of the 3-tiered retaining walls in the approved landscape plans. However, the tiers were flipped from original submission for structural engineering purposes (the depth and amount of soil that would need to be accommodated). Revised landscape plans showing the change to the wall were provided and approved.

Board Succession Planning – The Board discussed succession planning as one Board position has been vacant since July (announced in the August 3 Minutes) and no one has expressed interest to the request for member involvement at the May 2 Annual Membership Meeting. Since inception in 2002 this Board has always been a very active volunteer board. The Board discussed exploring hire of a management company to handle the bulk of the current board activities. This would reduce the time commitment currently required of board members and possibly allow for others to get involved. Our Covenants provide for the hiring of a management company (Article 5, Section 5(d) on page 13). There would still be a Board to oversee the management company and make decisions on behalf of the Association. The Board agreed to explore this further and Karin volunteers to investigate and report.

New Business – none

Finance/Treasurer Report – Current Financial Statements were provided, reviewed and approved unanimously. There is $42,207 available in the checking account as of September 30^th. Late notices for unpaid dues, with interest accruing for those not yet paid after sixty days, were mailed October 5^th.

The meeting was adjourned at 7:15 pm.

________________________________

The next regularly scheduled meeting will be held January 3^rd @ 6:30.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for the Masonic Temple meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Special Board Meeting Aug 3, 2016

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, August 3, 2016

The meeting was called to order at 8 am. Board members:  Sharyn Anhalt, Dian Bottcher and Karin Jennings were present; Dorick Savageau was absent.

Dissolution of Association

For background, see minutes from July 3 and June 6. Karin updated the Board on her discussions with Chris Saunders, acting Director of Community Development (aka Planning) regarding process steps should the membership vote to dissolve the Association. The Board discussed pros/cons and processes with its Attorney, Eric Nord, via phone. Following discussion, the Board agreed that pursuing dissolution of the Association by bringing a vote to the membership is not the best course. All agreed it is unlikely to pass given the requirement for 75% approval from the membership and the low percentage of ballots which are typically returned. The Board discussed reviewing a streamlined set of Covenants and will request one from Eric.

Opening on Board

Bill Ranard stepped down from the Board on July 13^th due to the amount of travel he has been enjoying during his retirement. From Bill: “Effective with this writing, I submit my resignation. Given the amount of travel we do, I find that I am no longer an effective contributing member of the board. Thank you all, especially Sharyn, for the outstanding work you do for the BCSCA.”

If you are interested in serving on the Board by completing Bill’s term (to May 2017) please email bridgercreekboard@gmail.com. 

Design Review

Dave recently reported via email to the Board that plans for new construction of a single family house on Lot 2, Phase 1 (1007 Boylan) were submitted, reviewed and approved. The owner will be mailing the review fee to the Association.

The Board received and reviewed the landscaping plan for new construction of a single family house on Lot 4, Phase 3, which were approved. (House and site plans were reviewed previously by the Board on June 15^th.) The review fee has been received and the Board approved all plans for this lot, including the requested variance for secondary roof pitches (shed roofs at 3:12 pitch).

Drainages on Augusta (Phase 2)

Karin reported that she received a call from neighbors to the drainage between lots 22 and 23, stating that it is not draining properly. The neighbors first called the City, who was very responsive in sending out a maintenance crew to clean the clean-out. This drainage, owned as common space of the Association, was never installed with proper slope to convey water from Augusta to the Golf Course by the Developer. There are a total of 3 Association-owned drainages in Phase 2. Following discussion, Sharyn made a motion to determine whether the City will require a permit for any work done on the drainage, then determine what work may be required to fix this and any other drainages that are not working properly, and submit a proposal to the Board; which passed unanimously. An engineer would be needed and bids for the work would be obtained. Karin volunteered to head this up and will report back to the Board on findings.

Phase 3 Park Disturbance

As an update to the minutes from the July meeting, Karin mentioned that the Phase 3 park and trail have been nicely repaired/replaced by the City (City’s contractor) and she communicated “thanks” to the City via email.  We will need to keep an eye on the area for weeds over the next couple of years due to disturbance.

The meeting was adjourned at 9:15 am.