Bridger Creek Subdivision Community Association
Board of Directors Meeting
Monday, November 11, 2019
The meeting was called to order at 6:00 pm. Board members
present: Tom Wilson, Sharyn Anhalt, Dian Bottcher, Fred Deigert, Dorick
Sauvageau
Stormwater system maintenance
- The first item on the agenda was discussion of stormwater maintenance issues,
correspondence with the City of Bozeman, and advice provided by the BCSCA
attorney, Eric Nord. Sharyn made a motion to hold this discussion in Executive
Session in order to maintain confidentiality of the details discussed. Motion
approved. After discussion, the board approved sending a letter to the City
which was prepared by Sharyn and reviewed by Eric Nord prior to the meeting.
Approval of Minutes
– The minutes from the Sept 9, 2019 Board of Directors Meeting were approved.
Design Review Committee –
Phase 3, lot 33. The committee was contacted by a realtor
representing a buyer interested in purchasing this lot. The lot is still owned
by the developer, Golf Course Partners. The buyer requested that the Design
Committee grant approval of his building plans prior to his purchasing the lot,
because he is concerned with the grade of the lot (will require fill to level
for building) and the drainage easement that crosses the lot. The buyer
submitted plans to the Committee, but since they were incomplete (the site plan
did not include changes to grade) the Committee chose to treat his submission
as a Preliminary Plan Review as provided in the Design Covenants. A list of
outstanding items was provided to the buyer.
Since Preliminary Plan Review is not a complete review, the
Committee decided that it does not require a Design Review fee. But, since it
is a use of the Committee time and resources, Sharyn made a motion that the
Board adopt a fee schedule for the first review at no charge, but any
subsequent requests for Preliminary Plan Review for the same property incur a
$50 Design Review fee. The $150 Design Review fee will be assessed when the
complete plans are submitted for final review. Motion was seconded and
approved.
Phase 1 lot 14. Plans were reviewed by the Design Review
Committee, and approval was recommended with clarification that the landscaping
plan designation of “turf” be clarified as natural grass to avoid any confusion
with artificial turf. Motion made to approve plans with this clarification,
seconded and approved.
Phase 1 lot 41-5. Plans for solar panel installation were
submitted just prior to this meeting, so they were not reviewed by the Design
Review Committee. The Board reviewed the plans, motion was made to approve,
seconded and approved.
Phase 1 lot 57 Links Condos. Plans were submitted to Design
Review Committee for the next phase of development. The Committee approved the
plans, conditional on receiving a landscaping plan (not included) and an
updated site plan (not included).
Financial Report – Statements and late fees were mailed at the
end of October to members that have not paid their 2019/2020 dues assessments.
Vacant Property Maintenance Notices – Discussion regarding the
success of monitoring and assessing fines for failure to mow was held, and all
agreed to continue with this system next year. A reminder will be sent with the
Annual Membership Meeting notice, and then inspection will be made every 30
days starting at June 1st. Vacant lots should be mowed by June 1st
of each year, and then at least once every 30 days after that date. Lots that
do not appear to have been maintained during the past month will be assessed
the failure to mow fine. As new owners purchase undeveloped lots, this
information will be communicated to them.
The meeting was adjourned at 7 pm.
Board Meeting schedule for the 2019-2020 Fiscal Year – The
Board will meet on the 1st Monday of the month at 6:00 pm. The future meeting schedule is as follows
(subject to change):
- January 6, 2020
- March 2, 2020
- May 4, 2020 – Annual Membership Meeting
For any members wishing to attend
the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com
and you will be notified of the confirmed meeting location.
