Bridger Creek
Subdivision Community Association
Annual Membership
Meeting
Minutes of Meeting –
May 6, 2019
The meeting was called to order at 7:04 pm at the Bozeman
Holiday Inn, 5 East Baxter Lane.
Board President, Tom Wilson,
welcomed members to the membership meeting, and invited new neighbors to
introduce themselves. Tom introduced the Board members who were present, and thanked
Chad Bottcher for serving on the Design/Review Committee.
Confirm attendance and quorum
Sharyn
Anhalt, Board Vice President, confirmed that a quorum was achieved and present
for the meeting. (See final quorum tally
at the end of minutes.)
Parks and Trails Report
Sharyn reported that the Phase 2
Triangle Park had an issue with gophers.
The Board will be attending to a number of maintenance issues this
summer. Sharyn requested that members
notify the Board by email if they are aware of any maintenance issues
concerning parks and trails.
Tom addressed the storm water
drainage project including the pond on Boylan.
The goal this year is to get the ditches cleaned out. Tom is working with the golf course and
engineers on this project.
Unfortunately, sub-contractors are very busy and difficult to schedule
this year.
Questions/Discussion:
Would it be beneficial to deed our parks to the City of Bozeman? A: The Phase 3 park is deeded to the City, but BCSCA is required to do the maintenance. The remaining parks are owned by BCSCA and the City does not have the capacity to take over these parks.
BCSCA owns a backpack sprayer. Contact the Board if you need to borrow it.
The Phase 3 park also has a gopher problem. A: Tom will add this to the maintenance list.
Augusta Drive will be under construction sometime in June to replace the water main. Watch for notifications from the City of Bozeman.
The vacant lot owners on the inside loop of Boylan are not shoveling the sidewalks or mowing the grass on a regular basis. A: Vacant lot maintenance notices will be included with the annual dues mailing and fines will be assessed if vacant lots are not mowed in a timely manner. Members can report sidewalk shoveling issues on the City of Bozeman website.
What can be done about weeds on vacant lots? A: Contact the City/County weed board.
Why did the City not plow the streets this winter? A: Can’t answer this question. Bozeman received a lot of snow in February/March and it was difficult for the City to keep up.
What can we do about the parking on Birdie Drive? A: Cars are currently allowed to park on both sides of the street, and Bridger Ski Foundation uses that street for parking. It was suggested to contact the City Planning Office – in writing - to express your safety concerns and review BSF’s use of the building.
Would it be beneficial to deed our parks to the City of Bozeman? A: The Phase 3 park is deeded to the City, but BCSCA is required to do the maintenance. The remaining parks are owned by BCSCA and the City does not have the capacity to take over these parks.
BCSCA owns a backpack sprayer. Contact the Board if you need to borrow it.
The Phase 3 park also has a gopher problem. A: Tom will add this to the maintenance list.
Augusta Drive will be under construction sometime in June to replace the water main. Watch for notifications from the City of Bozeman.
The vacant lot owners on the inside loop of Boylan are not shoveling the sidewalks or mowing the grass on a regular basis. A: Vacant lot maintenance notices will be included with the annual dues mailing and fines will be assessed if vacant lots are not mowed in a timely manner. Members can report sidewalk shoveling issues on the City of Bozeman website.
What can be done about weeds on vacant lots? A: Contact the City/County weed board.
Why did the City not plow the streets this winter? A: Can’t answer this question. Bozeman received a lot of snow in February/March and it was difficult for the City to keep up.
What can we do about the parking on Birdie Drive? A: Cars are currently allowed to park on both sides of the street, and Bridger Ski Foundation uses that street for parking. It was suggested to contact the City Planning Office – in writing - to express your safety concerns and review BSF’s use of the building.
Design Review Committee Report
Sharyn presented
the Design Review Report. She introduced
Chad Bottcher and thanked him for his help reviewing building designs submitted
to the Committee for approval. Sharyn
reminded the members that exterior building changes need to be reviewed by the
Committee. There is no fee for this
review, but a $50 fine will be assessed if plans are not submitted. Repair or replacement of exterior
finishes or landscaping with like for like (colors, materials, planting, etc.)
do not require review.
Treasurer’s report for 2018-2019 fiscal year and Presentation of budget
for July 2019 through June 2020, and member vote for approval
Sharyn introduced the Treasurer,
Dian Bottcher. Dian oversees the financial
reports from Sharyn who is the Bookkeeper. The proposed budget includes the
$20,000 for the storm water drainage system maintenance that was not spent last
year. Dues notices will be sent out in
June. The Board has determined that dues
can remain at $75 for 2019-2020, as shown in the proposed budget. The Board recently moved the checking account
from U.S. Bank to Opportunity Bank to avoid monthly service fees.
The vote on the budget was held by
written ballot.
Nomination and Election for two Board of Director positions, serving
two years to May 2021
The Board is composed of five
directors, one Director is appointed by Golf Course Partners, four are elected
by the membership. Each term is two
years and there are currently two openings.
Tom
called for nominations and the two candidates on the ballot (Tom Wilson and
Dian Bottcher) were nominated and seconded.
There were no nominations from the floor.
The
vote on the candidates was conducted by written ballot.
New business
There was
no new business brought before the membership.
The meeting
was adjourned at 8:00 pm.
Respectfully
submitted,
Kim
Center, Administrative Assistant and Recording Secretary for the Membership
Meeting
__________________________________________________
Final vote tallies from written ballots,
counted after the close of the meeting:
Present
in person or by proxy = 135 (109 needed for a quorum)
Vote
for Directors serving May 2019 – May 2021:
123 Tom Wilson
123 Dian
Bottcher
Vote to
approve budget:
127 Yes
2 No
