Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Monday, April 1, 2013
The meeting was called
to order at 6:30 at the Masonic Temple (14 S. Tracy Avenue).
Board
members: Sharyn Anhalt, Tim Russell, Erik
Steckmest, Dorick Savageau and Karin Jennings were present.
Members
present: Adam Racow (Chair, Park & Trail Committee Committee) and David
Andreassi (Chair, Design Review Committee), June Russell.
Approval of Agenda – Agenda was approved unanimously
without modification.
Approval of Minutes – Minutes from the Board Meeting of March
4, 2013 had been previously approved by email. Karin presented a revised
version to that distributed by email, and time was provided to read the revised
version. Motion to approve the revised version passed
unanimously.
Design Review Committee
Dave reported
that the committee reviewed and approved plans submitted by Carrie and Tobias McClaughry
for a house for lot 24, phase 3; review fee of $50 has been collected.
Park and Trail Committee
Dorick
reported that he discussed the proposed McIlhattan trail segment with Mark
Holiday (Great Northern Golf), but was unable to meet and discuss with Golf
Course Partners (for which he is the representative to the Board).
Adam reported
that he discussed the project with Andy Kerr (City Engineering) and provided
the design specifications prepared by Morrison Maierle (local engineering firm)
as well as the bid documents. Mr. Kerr confirmed that the documentation was
complete and no additional design work is needed. The City will likely confirm the
project through the city commission, which would include public notice and
comment. A motion was made to approve the McIlhattan trail project as
proposed (from south St. Andrew’s Drive to the existing trail in the Phase 3
park), subject to the permitting process by the City and subject to the bid
recommended by the committee at the March 4, 2013 Board Meeting.
It was
noted that Board approval is necessary to start the permit process with the
City. After discussion, the motion was seconded, and passed by majority,
with Dorick abstaining and Tim opposing. Adam will initiate the permit process
with the City. The committee will seek to contact and inform the adjacent four
lot owners (including lot 1 which is across the street from the south terminus
of the trail segment).
Adam
reported that there is a Public Notice posted on the property near the corner
of McIlhattan and Story Mill just north of the bridge across Bridger Creek,
requesting a variance for a structure located within the setback from the
right-of-way. The meeting is set for April
16, 2013 at 3 pm at the Gallatin County Courthouse. The setback requires 35
feet and the owner is requesting a variance in the setback to 10 feet.
Finance/Treasurer Report
Erik provided
copies of the Balance Sheet (as of April 1, 2013) and Budget to Actual for the
current fiscal year as of April 1, 2013 and presented an overview. There were no questions.
Annual Meeting – Monday, May 6, 2013
The draft
Notice for the Annual Meeting was reviewed, which will present the budget for
the next fiscal year for approval of the membership. The budget from last year
was reviewed against the Budget to Actual for this year, and a budget was
proposed as a group with input from Adam for park and trail related items. There
was a motion to present the proposed budget, as developed, to the
membership in the Meeting Notice, seconded and passed by majority with
Tim opposed (because of the $5000 improvements line item).
The
draft Proxy was presented and reviewed. Two additional names were added to the
draft Proxy, as requested by those individuals. A motion was made to
approve the Proxy as revised to include four names, seconded and approved
unanimously. Sharyn (as bookkeeper) will prepare the materials for mailing to
the membership.
New Business
Dorick
requested that Sharyn look into whether the owner of 1005 Boylan has gone
through proper permitting with the City to advertise as a vacation rental.
There
being no additional new business, the meeting was adjourned at 7:35 pm.
The
Annual Membership Meeting will be held Monday, May 6, 2013, at 7 PM, at the
Beall Park Center (415 N. Bozeman Avenue).
The
next Board Meeting will be held immediately following the Annual Membership
meeting to elect new Board officers.
