Bridger Creek Subdivision Community Association
Board of Directors
Minutes of Meeting – July 10, 2007
The meeting was called to order at 7:00 PM at the Bozeman Public Library by Vice President Ernie Vyse. Also in attendance were the following Board members: Sharyn Anhalt, Dorick Sauvageau, and Lynn Perkins representing a quorum. Kim Janzen did not attend. Members present at the meeting included Jim and Mary Alice Chandler, Karin Jennings, Les Fischer, and Adam Racow. The minutes of the Board Meeting from June 18, 2007 were presented and approved.
The Design Committee, represented by Les Fischer and Adam Racow, reported no new plans have been submitted. The committee is planning on meeting next week, and will work on some procedures for following through on new homes during the construction phase. The Parks Committee, represented by Karin Jennings, presented a brief overview of the parks within the subdivision and their current state of care. The irrigation system for the phase 1 park has been scaled back, and the mowing is done less frequently. Jim Chandler has been maintaining the phase 2 park, and reported that the only ongoing expense would be for fertilizing/weed control and gas for the mower. Karin reported that the Association does own a backpack sprayer, and Karin and Stuart have been using it spray the phase 1 parks. The backpack sprayer can be made available to any member for use in spraying their own property. Sharyn will email Stuart a list of volunteers for doing park work, and we will try to coordinate a volunteer park maintenance effort before the end of summer.
The Board has not yet replied to the attorney representing Gail Hokanson, and discussion was held about the content of the letter. Sharyn contacted the attorney for an extension of time to reply, and the response will be sent before the end of the week. Sharyn consulted with a phase 2 property owner who is also an attorney for advice on how to reply. The attorney advised that the Board may not have legal standing to file a lawsuit unless there is evidence that the Verellen house was not built according to the plans approved by the Design Committee. It was decided that the current Design Committee, led by Adam Racow since he has an architecture background, would look at the plans and review the building to determine if the house was built according to the plans. In the meantime, our reply to the attorney will state that we are still gathering evidence and will not take any legal action at this time.
Mowing and Weed Enforcement – Ernie has been in contact with Andy Kerr at the City of Bozeman regarding any lots that need mowing or spraying. There appears to be an increase in cooperation since we have started to contact the City. Ernie will continue with follow up. There was a question as to who is responsible for mowing the ditches along McIlhattan, since there is considerable weed growth between phase 2 and 3. (NOTE – after the meeting adjourned, Sharyn confirmed that the stretch of McIlhattan in question should be maintained by the city, and there most likely is a 60 foot right of way. Beyond the right of way, the individual property owners are responsible.)
Accounts Receivable – Sharyn presented a list of unpaid dues and late charges. There are two members that have not paid or been in contact; Ernie will look at the plat to make sure we have the correct member names and addresses. Unpaid late charges will stay on the books and be rebilled with next year's dues assessments.
Discussion was held regarding formation of a Covenants Review Committee, the purpose of which will be to restate and clarify our current set of covenants. Sharyn had gathered a list of volunteers for this committee and offered to also serve, but a point was brought up by Dorick that Board Members should not serve on committees. Discussion was held about the pros and cons of having Board Members on committees, and noted that Dorick does serve on the Design Committee. It was felt that Dorick was representing Golf Course Partners rather than the Board in his position on that Committee. A motion was made, seconded and approved with a 3 to 1 vote that Board Members would not be appointed to committees. Ernie volunteered to contact the list of volunteers and coordinate formation of the committee.
Dorick presented news from Golf Course Partners that they are in the process of replacing trees, and contacting concrete contractors to complete installation of the sidewalk along Boylan.
The Board insurance policy is up for renewal in August; Ernie will contact the agent and review our limits of liability for appropriateness.
An email was received from a member regarding whether or not there was a quorum at the annual membership meeting. Sharyn has the records compiled showing that there was a quorum with 190 present in person or by proxy. A summary of the attendance will be posted on the Board website.
The next regular meeting of the Board will be Tuesday August 14th at the Bozeman Public Library meeting room. The meeting adjourned at approximately 8:30 PM.
Submitted by: Sharyn Anhalt, Secretary/Treasurer
