A question was raised by a member as to whether a quorum was present at the 2007 Annual Meeting. The Secretary at the time of the meeting, Bill Beebe, announced during the meeting that there was not a quorum. Shortly after that announcement, Bill Beebe resigned and left the meeting. He did leave behind the sign-in sheet showing who attended the meeting, and all of the proxies that were presented to the Board. These records show that a quorum was present, as summarized below.
- Lots in attendance at meeting based on the records left, total 111.
- Some of the Board Official Proxies were unsigned, making them invalid.
- Some of the Board Official Proxies named non-members to carry their proxy; these are also invalid.
- There were 8 duplicate proxies (Board Proxies and Alternate Proxies). Duplicate proxies that named different individuals were not counted towards this final tally.
- Total possible votes = 272 (249 billable plus 23 Golf Course Partners). Present in person or proxy for a quorum is 60% or 164.
FINAL TALLY
Using the attendance total of 111 and counting all proxies that were signed by the lot owner (and not duplicated), the total count towards a quorum was 190. The complete records are available to any member who would like to review the documents.
Sharyn Anhalt, Secretary/Treasurer
