Board Meeting Jan 9th 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, January 9, 2017

The meeting was called to order at 6:35 pm at Sharyn Anhalt’s home. Board members present:  Sharyn Anhalt, Dian Bottcher, and Karin Jennings; Dorick Savageau was absent.

Approval of Minutes – The minutes from the Board Meetings of November 7, 2016 and December 14, 2016 were approved unanimously.

Finance/Treasurer Report – The Board reviewed the final Financial Statement from Fiscal Year ending June 30, 2016 and reviewed financial activity to date July 1, 2016 - January 9, 2017. The list of overdue assessments was reviewed and discussed. There are 15 lots with overdue assessments and about six of these have overdue assessments greater than one year. Notices with late charges were mailed in October. Filing liens was discussed; it was decided to send another reminder with late charges, along with a deadline to pay before a lien is filed. The Board discussed whether to implement increased late charges and will revisit this later in the spring.

Easement Request for Murphy Property – No update.

New Business –

Karin and Sharyn reported on their investigations into Management Companies for running the Association, thereby potentially making it more feasible for homeowners to volunteer for Board positions. They met with Luna Properties and Minnick Management. Either seems to be a reasonable option. Fees for both were presented as less than approximately $1000/month, based on preliminary discussions, and for each fees/costs are negotiable depending on the activities the Board wants them to undertake. Sharyn also suggested that our current bookkeeper, Kim, may be another option for handling more of the management tasks and will proceed to talk with her and get a cost estimate if she is interested. The Board plans to present working with a management company/manager to the membership at the Annual Membership meeting in May to obtain feedback. However, it is ultimately a decision for the Board, which also has the power to make an additional assessment to cover additional costs per our Bylaws, if necessary.

Sharyn raised a concern about parking on Augusta near the mailboxes and concern about emergency access and mail delivery when blocked, particularly during events at the golf course. Karin volunteered to raise the issue with the City of Bozeman Engineering Department to request “no parking” signs, as well as revisit (yet again) the need for a cross-walk and sign on Story Mill Road at the south intersection with Boylan Road. Previously the City has said no because it is marked on the north intersection with Boylan.

The meeting was adjourned at 7:35 pm.

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The next regularly scheduled meeting will be held March 6^th @ 6:30.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Special Board Meeting Dec 14th 2016

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, December 14, 2016

The meeting was called to order at 7:30 am at Morrison Maierle’s offices in Bozeman.

Board members:  Sharyn Anhalt, Dian Bottcher, Karin Jennings and Dorick Savageau were present, with Dorrick abstaining from Board decisions during this meeting. Also present were members, Rollie and Phyllis Rounds (Links Condos) and Jack Schunke, of Golf Course Partners (GCP)

The Board met at the request of GCP as the City of Bozeman has required that they provide access to City water services to the 12 acre parcel to the west of Bridger Creek Subdivision owned by Bridger Center LLC. GCP is asking the Association (BCSCA) to grant an easement for water only across the BCSCA park and trail, as prescribed in the BCSCA Covenants (Section 5c, page 13). This easement is required by the City of Bozeman as a condition for GCP to continue development of the Links Condo project. In order to coordinate and cooperate with the City and GCP, the Board met to discuss this requirement and possible options.

Following discussion the Board agreed to work with Golf Course Partners to draft an easement from BCSCA to Bridger Center LLC. This easement would be for the sole purpose of accessing city water from Boylan Road to the Bridger Center LLC property and contingent on:

a) annexation of the Bridger Center LLC property to the City of Bozeman,

b) the number of units proposed on the Bridger Center LLC property may not exceed capacity of the service area,

c) no further easements may be requested by Bridger Center LLC from BCSCA or GCP,

d) no legal action may be brought against BCSCA or GCP by Bridger Center LLC with regard to easements,

e) all BCSCA and GCP attorney fees related to drafting and negotiating this easement will be reimbursed by Tom Murphy or Bridger Center LLC,  

f) in order to minimize impact, the easement would be aligned to an existing manhole on Boylan Road and would avoid any environmental impact to the spring creek located within the BCSCA park (between Boylan Road and the property),

g) all construction and remediation costs for installation within the easement would be paid by Tom Murphy or Bridger Center LLC,

h) the terms of such easement would go with the land and be applicable to all future owners, and

i) any other contingencies advised by the BCSCA and GCP legal counsel.

Any easement from the Association to Bridger Center LLC that is approved between the parties (Association Board, Bridger Center LLC, City, etc.) would be held and not be filed with the Gallatin County Clerk and Recorder’s Office until such time that the property is imminently and/or at an appropriate stage of its development process (so as not to be filed unnecessarily).

The meeting was adjourned at 8:40 am.

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The next meeting will be held Monday, January 9 (moved from Jan 3 due to holiday) @ 6:30.

Any members wishing to attend the October meeting please contact the Board via email at BridgerCreekBoard@gmail.com and they will be notified of the meeting location. The Board elected not to pay for rent for meeting space.

Board Meeting Nov 7th, 2016

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, November 7, 2016

The meeting was called to order at 6:30 pm at Karin Jennings’s home. Board members present:  Sharyn Anhalt, Dian Bottcher, Karin Jennings and Dorick Savageau.

Approval of Minutes – The minutes from the Board Meeting of July 6, 2016 and August 3, 2016 were approved unanimously.

Design Review Committee – Sharyn reported that she received a call from the neighbor to Lot 4, Phase 3 with questions/concerns about the concrete wall poured between the garage and the west lot line. The owner reported that it is part of the 3-tiered retaining walls in the approved landscape plans. However, the tiers were flipped from original submission for structural engineering purposes (the depth and amount of soil that would need to be accommodated). Revised landscape plans showing the change to the wall were provided and approved.

Board Succession Planning – The Board discussed succession planning as one Board position has been vacant since July (announced in the August 3 Minutes) and no one has expressed interest to the request for member involvement at the May 2 Annual Membership Meeting. Since inception in 2002 this Board has always been a very active volunteer board. The Board discussed exploring hire of a management company to handle the bulk of the current board activities. This would reduce the time commitment currently required of board members and possibly allow for others to get involved. Our Covenants provide for the hiring of a management company (Article 5, Section 5(d) on page 13). There would still be a Board to oversee the management company and make decisions on behalf of the Association. The Board agreed to explore this further and Karin volunteers to investigate and report.

New Business – none

Finance/Treasurer Report – Current Financial Statements were provided, reviewed and approved unanimously. There is $42,207 available in the checking account as of September 30^th. Late notices for unpaid dues, with interest accruing for those not yet paid after sixty days, were mailed October 5^th.

The meeting was adjourned at 7:15 pm.

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The next regularly scheduled meeting will be held January 3^rd @ 6:30.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for the Masonic Temple meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.