Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Monday, June 3, 2013
The meeting was called
to order at 6:30 at the Masonic Temple (14 S. Tracy Avenue).
Board
members: Sharyn Anhalt, Bill Ranard,
Dian Bottcher, Dorick Savageau and Karin Jennings were present.
Members
present: Adam Racow (Chair, Park & Trail Committee Committee) and David
Andreassi (Chair, Design Review Committee).
Approval of Agenda – Agenda was approved unanimously
without modification.
Approval of Minutes – Minutes from the Board Meeting of April
1, 2013, which had been previously approved by email for posting to the web
site, and the minutes from the May 6, 2013 Special Board Meeting (immediately
following the Annual Membership Meeting) were both approved unanimously
without modification.
Design Review Committee
Dave reported
that an existing condo unit off Birdie Drive (2413A) in Phase I has requested
extension of the existing deck to meet the other corner of the housing
unit. Because this is a project Dave is
involved with he brought it to the Board for review. The deck extension is within all setbacks and
does not front the trail. After
reviewing photos and plans Bill made a motion to approve the extension
of the deck, which was seconded and approved unanimously.
Second,
Dave reported that lot 2 in Phase 3 has submitted final plans for new
construction. This project was approved by majority vote of the committee and
is good to go after the $50 design fee has been submitted/received.
The
committee membership was discussed and remains unchanged: Dave Andreassi (committee chair), Dorick
Savageau and Tim Russell.
Sharyn
asked that the repainting/trim project at 3119 Augusta in Phase 2, which was approved
by majority vote of the Board via email just prior to the Annual Membership
meeting be captured in the minutes.
Park and Trail Committee
Adam reported
that the trail segment adjacent to McIlhattan Road (from south St. Andrews
Drive to the park in Phase 3) has been constructed. The project came in under
budget. Following recent heavy rains there has been some erosion which is being
addressed. Additionally, he reported that volunteer weeding had been done in
the Phase 2 park.
Discussion
ensued about the erosion on the recently constructed trail segment. Dorick suggestion that there will be asphalt
laid (soon) in Phase I (one of the condo unit access drives) and suggested that
if there was extra asphalt material that we might be able to request and
utilize it on the trail. Adam will
contact the City (Engineering) to determine whether that would be acceptable,
then will contact the asphalt contractor to determine whether any might be
remaining and whether it could be placed in the trail location.
Adam
reported that the sprinkler heads in the Phase 2 park will need to be raised,
they have dropped to below grade. Dorick offered to look at them and fix them
if it’s a simple fix. (Update after meeting: Dorick and Bill determined that
the sprinkler heads will need major work to fix. Sharyn will begin the process
to get three bids for the work.)
Sharyn
reported that Grass Choppers had submitted their invoices for the first month
of lawn care this season, and there were questions about frequency of mowing in
the Phase 1 large park, and whether the sprinkler line had been repaired in the
Phase 2 park. She will follow up on those items.
Executive Committee
Report
Sharyn provided an update on the legal proceedings with
member Bill Beebe. Most recently a Request for Temporary Restraining Order to
halt construction of the trail was filed prior to trail construction, which the
Court denied (therefore the trail construction proceeded). Sharyn (as bookkeeper) will post the recent
Request and the Board’s response to the web site the next time minutes and
other documents are uploaded.
The board agreed that the Executive Committee should stay
in place to handle the legal issues, and no changes were made to the committee
membership.
Finance/Treasurer Report
Sharyn provided
copies of the Balance Sheet (as of June 3, 2013) and Budget to Actual for the
current fiscal year (July 2012 through June 2013) as of June 3, 2013 and, since
Dian is new to the position of treasurer, presented an overview. She noted that we are currently over budget
on mowing due to increased mowing and weed control in Phase 3 at the end of
last year, which is balanced by being under budget on snow removal. There were
no questions.
Sharyn
and Dian will review budgets and discuss budgetary reserves as raised at the
Annual Membership meeting. They will
present their recommendations to the Board.
The
schedule for mailing annual dues invoices was discussed. There was a motion to mail them near the
end of June, which was approved unanimously. Annual dues are $75/lot.
Dian
and Karin will follow up with the bank to change signature authority with the
recent Board changes.
Set Board Meeting Schedule thru April 2014
The calendar
was reviewed and it was agreed to set the schedule for regular Board meetings
as follows: September 9, November 4,
January 6, March 3. Note all meetings
are the first Monday of the month (except September, which was delayed due to
the Labor Day holiday). Meetings will continue to be held at 6:30 pm, at the
Masonic Temple (14 S. Tracy Avenue).
Meetings are open to attendance by all members.
The
Annual Membership meeting is the first Monday in May (per the BCSCA Bylaws) and
will be May 5, 2014. Sharyn has reserved
the Beall Park Center for this date.
New Business
Dorick mentioned
that he will be discussing the need to replace boulevard trees along streets
fronting golf course property with Golf Course Partners and Great Northern
Golf. He is particularly aware of tree
replacement on both sides on the north Boylan Road and the Augusta Drive
entrances.
Karin
asked him to also follow up with Jack Schunke regarding finalizing the
outstanding property ownership transfers. Jack is out of town lately with
work. Karin asked him to follow up with
the GCP attorney, as it is the same paperwork as was filed previously.
Dian
offered to investigate locations of missing boulevard trees and to discuss with
the City Code Enforcement department about planting encouragement assistance.
There
being no additional new business, the meeting was adjourned at 7:45 pm.
The
next Board Meeting will be held September 9, 2013 at the Masonic Temple (14 S.
Tracy Avenue) at 6:30 pm.
