Special Board Meeting Oct 23, 2008

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Special Meeting – October 23, 2008

 

The meeting was called to order at 6:00 PM at the home of Ernie Vyse by President Jerry Nelson. Also in attendance were the following Board members: Lindy Halverson, Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau, representing a quorum. Members Shirley Hinz, Carmen Wietlispach, Dan Semsch and Golf Course Partners representatives Rex Easton and Jack Schunke also attended.

 

The purpose of this meeting was to reach a financial agreement regarding drainage improvements between the Village Greens property and Golf Course Partners property. The estimated total cost of the project is $18,000.

 

Carmen indicated that Village Greens wished to expand the drainage system beyond that shown on the plans; their association would bear the cost of the addition. Of the total $18,000 needed, Village Greens was willing to pay $10,333.34 and Golf Course Partners was willing to contribute $4,333.33.

 

A motion was made for the BCSCA Board of Directors to authorize a $3,333.33 payment to Village Greens Townhome Association to pay for installation of the drain tile system, provided that Golf Course Partners and Village Greens contributes the stated amounts above. The drain tile system will improve storm water and ground water issues along the BCSCA linear trail, and possibly eliminate the need for Village Greens to pump ground water into Boylan Rd, thus providing a direct benefit to the BCSCA. Village Greens will execute a hold harmless agreement in return for this payment, releasing BCSCA from future ground or surface water issues. The motion was seconded and approved unanimously.

 

The meeting adjourned at 6:30pm. The next regular Board Meeting is scheduled for Tuesday Nov 18, 2008, 7PM at the home of Jerry Nelson, 1017 Boylan Rd.

 

Submitted by: Sharyn Anhalt, Secretary

Board Meeting Oct 14, 2008

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – October 14, 2008

 

The meeting was called to order at 7:00 PM at the home of Jerry Nelson by President Jerry Nelson. Also in attendance were the following Board members: Lindy Halverson, Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau, representing a quorum. Members Shirley Hinz, Carmen Wietlispach, Susan Hunter and Golf Course Partners representative Rex Easton also attended. Ed Guza, an attorney representing Village Green Townhomes was also present.

 

The minutes of the Sept 9, 2008 meeting were read and approved unanimously. Reports from the Design Review Committee and Parks Committee were not available.

 

The Nemelka fee arbitration hearing was held on Tuesday September 23^rd. Ernie and Jerry attended. Mr. Nemelka agreed to turn over our file in exchange for a $4,750 payment in settlement of his fees; the board was not required to sign any non-disclosure agreement as previously proposed.

 

Ed Guza started the discussion on the proposed drain system installation between Village Greens and Links Condo. He feels that a determination needs to be made regarding who is responsible for the cost. He is in the process of reviewing covenants for BCSCA and Village Greens regarding maintenance of common areas. The board pointed out that although the trail system between the two properties is designated a common area, Golf Course Partners has never deeded ownership to BCSCA and is still the legal owner.

 

Rex Easton then reported that the board of GCP feels that they have already made a significant contribution by arranging for the engineering and bid for the proposed system, and sharing the cost of the review done by Nicklin Earth & Water. The GCP board would like to hear how Village Greens will contribute before committing to further participation.

 

The board of BCSCA expressed interest in contributing to the project financially, but does not wish to be involved in negotiations or details. BCSCA has a vested interest in seeing this project completed, because it will improve the appearance of Boylan Rd by removing the water discharge from Village Greens.

 

The Village Green homeowners and attorney Ed Guza stated that they still needed to gather information and discuss the issue with their association. Ed feels that responsibility for the groundwater problem may lie with the City of Bozeman or the engineers on the projects, Morrison Maierle. The engineer on the Village Green project was Morrison Maierle, who also has a financial interest in Golf Course Partners. Village Greens would like Nicklin Earth & Water to review the engineering done by Morrison Maierle for the drain system, and they will contact Michael Nicklin.

 

All parties agreed to a follow up meeting on Thursday Oct 23^rd, 6pm at the home of Ernie Vyse, 2507 Valhalla Ct. The regular board meeting adjourned at approximately 8pm. The BCSCA board remained to meet in private regarding possible financial contribution. The private meeting adjourned at 8:45pm.

 

The next regular Board Meeting is scheduled for Tuesday Nov 18, 2008, 7PM. The library meeting room is not available, and Jerry Nelson will once again host the meeting at his home.

 

Submitted by: Sharyn Anhalt, Secretary