Minutes of September Board Meeting

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – September 9, 2008

 

The meeting was called to order at 7:00 PM at the Bozeman Public Library by Vice-President Lindy Halverson. Also in attendance were the following Board members: Sharyn Anhalt, Ernie Vyse, and Dorick Sauvageau, representing a quorum. Design committee chair Les Fischer and members Adam Racow, Shirley Hinz, Carmen Wietlispach, and Golf Course Partners representatives Rex Easton and Jack Schunke also attended.

 

The minutes of the August 12^th and 28th, 2008 meetings were read and approved unanimously.

 

Ernie reported that the insurance policy has been renewed and our coverage reviewed. We appear to have adequate and proper insurance coverage. Ernie also provided a Treasurer's report, stating that quite a few annual dues have not yet been paid. He will instruct the bookkeeper to send statements for all unpaid dues at the end of September.

 

The Nemelka fee arbitration hearing has been scheduled for Tuesday September 23^rd. Sharyn will send our statement to the State Bar, and Ernie will plan on attending the hearing. Lindy will possibly attend.

 

Sharyn suggested that the Board re-elect officers in order to assign new positions before the terms of Sharyn and Ernie expire in May 2009. It would be beneficial for the continuing Board members to learn their current duties. We will visit this issue at the next Board Meeting.

 

The engineer's report from Michael Nicklin of Nicklin Earth & Water was presented. The Board, along with Golf Course Partners, hired Michael to provide an independent evaluation of the ground and surface water situation at the Links Condo Project site. The report concluded that higher ground water existed this year, but that there was still a chronic problem in the area of the Links Condos and Village Green Townhomes. The report suggested that the best long-term solution for both would be to install drain tile along the west side of the Links Condo property, which would help reduce the ground water level for both properties. Golf Course Partners proposed that the cost of this installation be shared between their project and the Village Green Townhomes owners, since it would provide a solution to the ground water problems they experienced prior to this year. The Village Green members present agreed to consider this, and asked the BCSCA Board if any financial assistance would be available from our Association. The Board declined to offer any assistance until a firm cost is known for the project, but would consider helping since it would eliminate the water that currently flows onto Boylan. Jack Schunke agreed to get a proposal together before our next Board meeting.

 

The plans for finishing the concrete lift station structure were presented by Golf Course Partners and reviewed by the Board and Design Committee. A motion passed unanimously to accept these plans and grant permission for the Links Condo project to resume construction.

 

Ernie reported that he determined the deed for the trail easement in Phase 1 was never transferred to BCSCA. All other deeds for park land have been transferred. Since the installation of the drain tile discussed previously may require disturbing the trail, Golf Course Partners will complete that project and then arrange for transfer of the deed to BCSCA.

 

The meeting adjourned at approximately 8:00 PM. The next regular Board Meeting is scheduled for Tuesday October 14, 2008, 7PM location to be determined.

 

Submitted by: Sharyn Anhalt, Secretary

Special Meeting of the Board of Directors and Design Committee

Bridger Creek Subdivision Community Association

Board of Directors & Design Committee

Minutes of Special Meeting – August 28, 2008

 

The meeting was called to order at 6:30 PM on the site of the Links Condo Project on Birdie Drive. The purpose of this meeting was for the Design Committee to review the site plan and additional information submitted by the applicant, and for the Board of Directors to determine if the application has met the conditions of the covenants. Present at the meeting were Board Members Lindy Halverson, Sharyn Anhalt and Ernie Vyse, representing a quorum. Design committee chair Les Fischer and committee member Adam Racow were also present, along with BCSCA members Shirley Hinz, Susan Hunter, Dave Andreassi, and Rex Easton as a representative of Golf Course Partners.

 

Les Fischer and Adam Racow reviewed the revised site plan and determined that the setbacks were now within the requirements of the covenants. In addition, all architectural aspects of the project meet the covenants, except for the concrete block structure associated with the lift station. Since construction has begun on the site, a walk-through of the existing site plan was conducted. Residents of Village Green Townhomes described the water drainage problem that occurred after the storm in July, and options were discussed on how to alleviate the problems.

 

The applicants, Dave Andreassi and Rex Easton, felt that all requirements of the covenants had been met, and since they had already received a building permit from the City of Bozeman requested permission to continue construction the next morning. After discussion, the Board of Directors agreed unanimously that permission could not be granted, due to the lack of any plans or specifications for finishing the lift station structure. The Board also expressed a desire to have an independent engineer review the site plan and storm water design to ensure that it would not affect neighboring homeowners in the future. The Board requested that the Secretary detail the additional information needed from the applicant in a letter, and the issues will be reviewed again at the next Board Meeting on Tuesday September 9.

 

The meeting adjourned at approximately 8:00 PM. The next regular Board Meeting is scheduled for Tuesday September 9, 2008, 7PM at the Bozeman Public Library.

 

UPDATE – After the meeting, the Board of Directors and Golf Course Partners agreed to jointly hire an independent engineer to review the site plan and storm water drainage. The engineer should complete his review and provide us with a report by September 9^th.

 

Submitted by: Sharyn Anhalt, Secretary