Minutes of Special Board Meeting, June 24 2008

Bridger Creek Subdivision Community Association (BCSCA) Board Meeting.

 

Minutes of the special board meeting held June 24, 2008, 6:00PM at 2507 Valhalla CT. Present Jerry Nelson, President, Ernie Vyse, Treasurer, Dorick Sauvageau and Lindy Halverson board members representing a quorum. The sole purpose of this special meeting was to discuss the proposed settlement agreement between Nemelka and Restum PC and the BCSCA.

 

Old Business

President Nelson brought the meeting to order and opened the discussion about the proposed settlement agreement. Ernie Vyse read an email from the absent secretary Sharyn Anhalt and then read article seven from the agreement which prohibits disclosure of the terms of the agreement to any third party. Discussion of this article revolved around the obligation of the board to inform the members about the amount of the settlement. Discussion then switched to the possibility of any problems with the performance of the lawyers since the contents of the file has not been disclosed to the present board and we are totally unaware of the content of the file. After this discussion, Lindy Halverson moved that the proposed agreement be not accepted. This motion was seconded by Dorick Sauvageau and the motion was passed unanimously. President Nelson agreed to phone Mr. Nemelka about the board's decision.

 

New Business

President Nelson asked that we seek advice from former Board members to guide our deliberations. After some discussion a motion was made by President Nelson and seconded by Lindy Halverson to ask Karin Jennings and Bill Ranard to assist us in the future. This motion was passed unanimously. President Nelson then closed the meeting.

 

Submitted by Ernie Vyse, Treasurer

Board Meeting Minutes May 21 2008

Bridger Creek Subdivision Community Association

Board of Directors

Minutes of Meeting – May 21, 2008

 

The meeting was called to order at 6:00 PM at the Bozeman Public Library by President Jerry Nelson. Also in attendance were the following Board members: Sharyn Anhalt, Ernie Vyse, Lindy Halverson, and Dorick Sauvageau, representing a quorum.

 

The minutes of the May 5, 2008 Board Meeting were read and approved.

 

The minutes of the May 5, 2008 Annual Membership Meeting were also presented. Sharyn explained that when preparing the minutes, a discrepancy was discovered with one of the Bylaws amendments approved at the meeting. The Bylaws amendment regarding Roberts Rules of Order for all membership and director meetings was presented as an amendment to Article IV, but Article IV only deals with membership meetings. An amendment to Article VI would be needed for this to apply to director meetings. A motion was presented to strike the reference to directors meetings from this amendment. Motion was seconded and approved. The minutes of the Annual Membership meeting have been updated to reflect this new language.

 

The result is that the Bylaws will not specify Robert's Rules of Order for director meetings, only for membership meetings. Therefore, a motion was presented to follow Robert's Rules of Order or all director meetings during this next year, and to present an amendment for vote at the next Annual Membership Meeting to amend the bylaws. Motion was seconded and approved.

 

The Bylaws Amendments approved by the members will need to be recorded at the Gallatin County Clerk & Recorder, and mailed to all members. The procedure for recording at the county is to document the voting, prepare the exact wording of the amendments (exact wording appears in the minutes to the Annual Membership Meeting), and have the signature of the President of BCSCA notarized. Sharyn will prepare the documents and send to Jerry, who will deliver to the Gallatin County Clerk & Recorder. Copies of the amendments will be mailed to all members with the next dues assessment.

 

Sharyn updated the board on the status of the fee arbitration with Rhett Nemelka. The arbitration is scheduled for May 29^th, and the board has sent a written statement to the arbitrators.

 

The next dues assessment will be mailed in July; the assessment will stay at the minimum $75 per lot. Along with the dues assessment, a newsletter will be included. The Board will prepare this mailing at our next meeting on July 8^th, 7pm. Jerry offered to host this meeting at his home, 1017 Boylan. Any members who wish to help stuff envelopes are welcome to attend.

 

Discussion was held regarding a regular monthly board meeting. A motion was presented to schedule the second Tuesday of each month, 7pm, as the regular meeting time. There will be no meeting in June, since we are holding this meeting in late May. The next meeting will be July 8^th as previously discussed. Motion was seconded and approved.

 

New business – the construction started in Phase 1 on the recently re-zoned lots is infrastructure. No buildings have been started, but plans should be given to the Design Committee soon.

 

The meeting adjourned at approximately 6:55 PM.

 

Submitted by: Sharyn Anhalt, Secretary