Bridger Creek Subdivision Community Association
Board of Directors
Minutes of Meeting – October 2, 2007
The meeting was called to order at 7:20 PM at 707 Bridger Drive by President Kim Janzen. Also in attendance were the following Board members: Sharyn Anhalt, Ernie Vyse, and Lynn Perkins representing a quorum. Dorick Sauvageau did not attend. Members present at the meeting included Les Fischer, Paul Gianas, Adam Racow, Dennis Cartwright, Clark Glover, Mike Schlauch, Don Cherry, and Patsy Cherry. The minutes of the Board Meeting from August 14, 2007 were presented and approved.
Les Fischer presented the Design Committee report. New plans have been approved for Lot 3 of phase 3, and the remodel of the Locati deck in phase 2 was also reviewed by the committee. The committee noted that the Locati deck involved replacing the deck on the original foundation and adding a roof; the new deck and roof extends over the foundation by 18 inches into the set back. The foundation is at the proper set back of 25 feet, and it is common for construction to extend by a small amount past the foundation. A motion was approved unanimously to accept this design.
Les Fischer then presented information regarding the Thorson house construction in phase 3. The homeowner informed the Design Committee that his basement was built with 9 foot walls instead of 8 foot walls as approved by the committee. This design deviation has resulted in an increase to his overall building height as measured from average grade, but it is unclear whether the actual elevation of the building was modified. Regardless of the effect on the height of the building, the main issue is that the homeowner changed his building plans without approval from the Design Committee. A motion was approved unanimously to send a letter to Kris Thorson informing him that any future design changes must be presented and approved in advance of construction, and a copy of said letter should be sent to the City Building Dept.
Clark Glover and Mike Schlauch were present to discuss the golf ball netting that was installed along their property lines and the 14th fairway in phase 2. This structure was built without gaining approval from the Design Committee. Clark and Mike apologized for their failure to gain approval in advance. The Board was concerned with the permanent installation of the large wood posts, as opposed to temporary golf ball netting that is normally used. They wanted to avoid using an unsightly metal frame for the netting, so they designed the posts to match the architectural details of their homes and added additional trees that will eventually grow to hide the posts. Custom fit netting has been ordered, and the netting will be removed during the off season. Discussion included the safety issues unique to their homes' proximity to the 14th tee. A motion was approved unanimously to accept the construction of this golf ball netting as long as the netting is removed during the off season.
The Board wishes to remind all homeowners that any structures or major landscaping changes must be approved by the Design Committee prior to construction – including temporary golf ball netting structures. A suggestion was made to invite the head groundskeeper, Dane Gamble, to a future meeting in order address some of these safety concerns. The Association would like to work with the golf course to improve safety by modifying landscaping.
Paul Gianas and Dennis Cartwright were in attendance as representatives of the new Covenant Review Committee. The Committee is still in the process of recruiting volunteers to work on addressing issues with our Covenants and Bylaws. They will prepare a synopsis of issues that will be posted on the blog for all members to comment on this fall, and the goal is to send a survey to every member with their annual dues notice. Anyone interested in helping with this committee should contact the Board.
Sharyn presented an issue related to emails the Board has received from member Bill Beebe. Bill recently informed the Board that he was in possession of records belonging to the Design Committee, and was willing to provide us with copies. A motion was approved unanimously to send Mr. Beebe a certified letter demanding that the originals are returned to the Board of Directors. The Board has a fiduciary responsibility to protect the records of the Association, and we should not allow any member to retain possession of original documents.
Don and Patsy Cherry attended the meeting in order to gain information and introduce themselves to the Association. They are currently living in Texas but own a lot in phase 3. They are concerned about design restrictions and enforcement of building height, and asked the Board several questions related to their concerns.
The next regular meeting of the Board will be Tuesday November 13, at 7:00 PM, location will be announced prior to the meeting. The meeting adjourned at approximately 9:00 PM.
Submitted by: Sharyn Anhalt, Secretary/Treasurer
