Bridger Creek
Subdivision Community Association
PO Box 4592 Bozeman, MT 59772
Dear BCSCA
Members,
Your
board of directors made the determination to postpone the required Annual
Membership Meeting this past May because of the Coronavirus and the issues with
an in person meeting. It appears that was a prudent move as we move forward and
look to the future when we can resume normal schedules.
Enclosed is your
annual assessment for FY20/21 along with a proxy ballot to elect the open
Director seats on the Board. The Board has filled the spots with
temporary appointments, but in order to meet the requirements of the bylaws we
need to hold an election by members. We would appreciate both prompt payment
and a return of the proxy so that we may move forward with a full elected
board. If we do not receive sufficient
proxy ballots (40% of the membership) we will need to send proxy ballots again;
this only causes our mailing and administrative costs to increase. We’ve
included a self-addressed stamped envelope to make it easy for you to return.
Please send no later than September 15, 2020.
Normally,
we include a vote to approve the budget at the Annual Meeting; this is not
required by our bylaws but we have done so in the past for transparency. The
Board has already approved the FY20/21 budget included herein; in addition, we
have included the FY19/20 financial statements that would have been available
at the Annual Meeting.
As
you are aware the BCSCA board works as volunteers to operate your Association
in an efficient and cost effective manner. The Board’s efforts have resulted in
a continued low annual assessment to the BCSCA membership. Even though we will not be meeting in person,
the board stands ready to help with your concerns and questions. Please let us know of your questions or concerns
via e-mail or phone and we will address them in a timely manner (contacts
listed below).
I
want to thank you for your support in these concerning times. We look forward
to another successful year as your board.
Regards,
Tom
Wilson
President
BCSCA
ANNUAL
MEETING NOTICE
In
accordance with the BCSCA Bylaws, an annual meeting of the membership shall
occur on the first Monday in May of each year.
Due to the Covid 19 pandemic, this notice is to advise the membership
that since it is impractical to meet in person at this time, all business
normally conducted at the Annual Meeting will be done via proxy voting by mail.
Please
return your proxy ballots in the enclosed, self-addressed, stamped envelope no
later than September 15, 2020. You may include your check for annual dues in
the same envelope. Late fees will apply to any outstanding dues 60 days past
the invoice date.
2019-2020 Board of
Directors
Tom
Wilson, President 970-222-4773 (term expires 2021)
Sharyn
Anhalt, Vice President contact by email below (term expired 2020, appointed
temporarily by board)
Fred
Deigert, Secretary 406-585-3458 (term expired 2020, appointed temporarily by
board)
Dian
Bottcher, Treasurer 406-582-0965 (term expires 2021)
Dorick
Sauvageau, Golf Course Representative 406-580-6003
Minutes of Board
and Membership Meetings are posted at http://bridgercreek.blogspot.com/
Contact the Association
by email at bridgercreekboard@gmail.com
Current
Assessments and Fees:
- Annual dues $75, failure to
pay within 60 days of billing $25 late fee plus interest at 12% per annum
- Ownership transfer fee $50 (collected
by title co when you sell your property)
- Design Review Fee (new
construction) $150, failure to submit design for review $300
- Design Review Fee (exterior
changes to existing construction) $0, failure to submit for review $50
- Fee to research changes in
mailing address not provided to the Association, $25
- Failure to mow vacant lot
monthly during growing season, $200
BUDGET
ADOPTED BY THE BOARD OF DIRECTORS
July
1, 2020 – June 30, 2021
INCOME
Member Assessments $20,000.00 *
see note, $75 per lot
EXPENSES
Mowing & Weed Control $ 11,000.00
Snow Removal 2,000.00
Utilities for Irrigation 400.00
Repairs & Maintenance 5,000.00
Property Taxes 1,000.00
Bookkeeping & Admin Services 5,500.00
Legal fees 1,000.00
Office Supplies, Postage 2,500.00
Meeting Expenses
300.00
Liability Insurance 2,500.00
TOTAL
EXPENSES $ 31,200.00
EXCESS
OF EXPENSES OVER INCOME $(11,200.00) ** see
note
* In 2002,
the membership approved that the minimum annual assessment be set at $75 per
lot per year
** No
special assessment will be needed, as there is sufficient cash available to
fund these expenses. Bookkeeping, admin, office supplies and postage are
expected to be significantly higher this fiscal year since the mailing of
Annual Meeting Notices and annual dues was postponed until this fiscal year.
Bridger
Creek Subdivision Community Association
Balance
Sheet
June
30, 2020
ASSETS
US Bank Checking $35,581.54
Assessments Receivable 2,132.50
TOTAL
ASSETS
$37,714.04
LIABILITIES
& EQUITY
Accounts Payable $ 3,038.77
Members Equity 34,675.27
TOTAL
LIABILITIES & EQUITY
$37,714.04
Actual
Income & Expenses
July
1, 2019 – June 30, 2020
INCOME
Member Assessments $22,989.47
EXPENSES
Mowing & Weed Control $ 10,065.00
Snow Removal 1,584.00
Utilities for Irrigation 202.15
Repairs & Maintenance 458.00
Property Taxes 974.16
Bookkeeping & Admin Services 2,294.84
Legal fees 600.00
Office Supplies, Postage 223.55
Meeting Expenses
0.00
Liability Insurance 2,147.00
TOTAL
EXPENSES $ 18,548.70
EXCESS
OF INCOME OVER EXPENSES $ 4,440.77
** see note
**
Bookkeeping, admin, office supplies and postage came in significantly under
budget since the mailing for both the Annual Membership Meeting and annual dues
notices were postponed to the next fiscal year.
DESIGN REVIEW
Please
remember that any exterior changes to your home, not just new
construction, must be reviewed by the BCSCA Design Review Committee to ensure
the changes comply with covenants. Changes to existing homes such as new
windows, changing paint color, new roofing material, additions to decks or
patios, and major landscaping changes must also be reviewed by the Committee.
Plans must be submitted and approved before beginning any construction to avoid
a fine; please allow at least 2 weeks for review. Contact the board at
bridgercreekboard@gmail.com when you are ready to submit plans for review.
WEED CONTROL
Weed
control and property maintenance is required per the covenants. Vacant lots
must be mowed as often as needed and no less than once per month during the
growing season per the Covenants.
BOULEVARD TREES
The
covenants require that every lot in Bridger Creek Subdivision install trees
along the street boulevards with an average spacing of 50 feet between trees.
Many trees that were planted when homes were built have died and never
replaced, and some homes never installed the required trees. We will be
contacting individual owners to follow up on the boulevard tree requirement,
and establish rules to ensure compliance.
The
City of Bozeman maintains a program to help with the cost of boulevard trees.
Our covenants specify that Ash, Elm or Maple of at least 2” minimum diameter be
used, but we are accepting any of the approved tree varieties from the City of
Bozeman. More information on the City tree programs can be found here:
https://www.bozeman.net/government/forestry/tree-planting
WILDLIFE
We
are lucky to live in an area where we enjoy viewing wildlife passing through;
but it becomes a problem when wildlife returns because of food sources, putting
their lives in danger. Augusta Drive has had regular bear activity throughout
this summer. We have reported it to Fish Wildlife and Parks so they can
monitor, but we can help by removing food sources. Trash cans should be stored
inside and not be placed at the curb until the morning of trash pickup and bird
feeders should be brought in each night.
PARKING
The
covenants require that recreational vehicles cannot be stored outside on your
property. We realize that folks need to have their campers, boats, snowmobiles,
etc on their property when preparing for a trip or performing maintenance, so
we have accommodated those uses in season. However, you should not store
recreational vehicles outside year round on your property. Thank you for
your cooperation.
On
street parking is per Bozeman City Ordinance. Parking is allowed, but vehicles,
trailers, etc must be moved at least every 72 hours. If you have a problem with
street parking, please contact the Bozeman Code Enforcement Officer.
SHORT TERM RENTALS
We’ve
had several questions this year about whether short term rentals are allowed in
Bridger Creek Subdivision. The covenants are silent about this, but the City of
Bozeman has enacted an ordinance. The ordinance allows such rentals in certain
zoning districts; none of those districts are within our subdivision.
Therefore, short term rentals are not allowed in Bridger Creek subdivision unless
a variance is obtained from the City. Any short term rentals should be reported
to the Bozeman Code Enforcement Officer.
________________________________________________________________________
Final vote tallies from proxy ballots:
Present by proxy = 162 (109 needed for a quorum)
Vote for Directors serving May 2020 – May 2022:
152 Sharyn Anhalt
155 Fred Deigert
4 Other
