Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Monday, August 4, 2014
The meeting was called
to order at 6:30 pm at the Masonic Temple (14 S. Tracy Avenue).
Board
members: Sharyn Anhalt, Bill Ranard, Dian
Bottcher, and Karin Jennings were present; Dorick Savaugeau was absent.
Approval of Agenda – The Agenda was approved
unanimously without modification.
Approval of Minutes – The minutes from the Board Meeting of June
2, 2014 were approved unanimously without modification.
Design Review Committee
The
owner of an interior condo unit on Par Court (lot 45, P1, unit B) submitted a
request for installation of privacy screens/dividers for the ground level patio
and the upper level deck on the back of the unit. Both the patio and deck is
shared with unit C. The dividers are to be constructed with cedar and
corrugated metal, and will not extend beyond the cement patio (or deck railing). A screen/divider is also requested at the ground
level on the north end of the unit (between units B and A), to create more
privacy. The north divider will require a footing to anchor to, and will not
exceed the patio width (8'). The Board reviewed the plans submitted and
unanimously approved installation of the requested screens/dividers,
subject to being in accordance with their condo covenants or other City requirements.
The owner represented that their plans had been discussed with and approved by
the Condo Association.
The
owners of a home at 1616 Boylan Road (lot 22, P1) submitted a request for
installation of netting to protect their yard/home from errant golf balls. The
requested netting is to be installed on the SE corner of their property, extending
~45 feet on the east side and ~25 feet on the south side, 18 feet in height.
The materials will be identical to the approved netting that was installed on
1010 Boylan (lot 25). The Board discussed the request and unanimously approved
the installation of the netting as described and under the same conditions as
the approval for lot 25, specifically that it is installed at least 1 foot
inside the property line (based on location of property pins) and that the
netting is removed from the posts during the winter months.
Follow-up
from last meeting on the fence in P3, lot 22: Sharyn reported that she
contacted the owners by email and received no response. The fence appears to
have been installed contrary to the provisions which were approved at the June
21, 2013 Board Meeting and discussed with and agreed to by the owners shortly
thereafter. The Board agreed to send a letter to the owners to document that
their fence is not in compliance.
The Board had a discussion about owners proceeding with
exterior building and landscape changes prior to gaining Association approval, and
would like to remind all residents of the need to obtain approval from the
Design Review Committee and/or Board. Inquiries about necessary approvals (as
described in the Covenants) and/or submission of requests can be done by
emailing bridgercreekboard@gmail.com.
Examples where approval is required include new or significant changes
to landscaping (not replacing or making minor modifications in the course of
routine maintenance), any structural modifications to the exterior of the home,
and also changing an exterior paint color or roof material or color.
Park and Trail Committee
Adam and
his wife, Lessa, recently sold their home and moved, thereby resigning as Park
and Trail Committee Chair. The Board acknowledges and thanks Adam for his
service on the committee and efforts on behalf of our neighborhood. There was
discussion about the committee being an ad-hoc committee, not required by our
Covenants or Bylaws. Since there have been and will be no activities relating
to parks and trails (other than maintenance) while the lawsuit with Mr. Beebe
remains pending, any park and trail issues will be addressed by the Board.
Executive Committee
Sharyn reported that the Final
Judgment was entered and received June 9, 2014. The Board filed a Respondent’s
Motion to Stay Proceedings Pending Appeal (a Stay of Execution (on the
Judgment)) (as well as Respondent’s Memorandum of Law in Support of its Motion
to Stay Pending Appeal) June 26, 2014. Mr. Beebe filed a Petitioner’s Response
to Motion for a Stay Pending Appeal on July 11, 2014. The Board filed a Respondent’s
Reply Brief in Support of its Motion to Stay Pending Appeal on July 18, 2014,
and the ruling on the Stay remains pending. Additionally, the preliminary documents
for an Appeal (Notice of Appeal) were filed with the State Supreme Court on
July 8, 2014 on behalf of the Board. These
documents are publicly available and will be uploaded to the web site (see http://www.bridgercreek.blogspot.com).
Finance/Treasurer Report
Dian provided and the Board reviewed
the Association’s Profit and Loss, Budget to Actual statement for the July
2013-June 2014 fiscal year which just ended. Overall, Fiscal Year 2013-14
expenditures were under budget ($17,489.45 spent vs. $18,900.00 budgeted). Copies
of recent financial statements are available upon request by emailing bridgercreekboard@gmail.com.
Dues notices for annual assessments were
mailed to residents at their address of record last week (end of July) and are
due upon receipt.
Update on City Landfill
Issues
New Business
None.
The meeting was
adjourned at 7:45 pm.
The
next regular Board Meeting is scheduled to be held October 6, 2014 at the Masonic
Temple (14 S. Tracy Avenue) at 6:30 pm.
