Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Monday, January 7,
2013
The meeting was called to order at
6:30 at the Masonic Temple (14 S. Tracy Avenue).
Board members: Sharyn Anhalt, Erik Steckmest, and Karin
Jennings were present at the start of the meeting; Dorick Savageau and Tim
Russell joined after approval of the minutes.
Members present: Adam
Racow (Chair, Park & Trail Committee Committee) and David Andreassi (Chair,
Design Review Committee).
Approval of Agenda – Agenda approved with the addition of
discussion on the Articles of Incorporation.
Approval of Minutes – Minutes from the Board Meeting of Nov
13, 2012 and Special Membership Meeting of Nov 26, 2012 had been previously approved
by email, and approval was confirmed for each without modification.
Incorporation of the Association
Sharyn
provided copies of the draft Articles of Incorporation as well as the standard form
provided by the State of Montana. According
to our legal counsel, only the form is required to be filed as it contains all
the required information, but we may choose to file our own document in
addition to the standard form. Discussion ensued. Karin made a motion to file both the standard
form and the Articles of Incorporation document as prepared by Sharyn with no
revisions; seconded by Erik; passed unanimously.
Design Review Committee
Dave stated there was
nothing to report as there have been no activities since the last meeting. Erik inquired about a well that was recently
installed in an otherwise vacant lot (Lot 24, Phase 3). Dave will contact the owner to inquire and
will remind them of the need to submit plans and information for any
improvements on a lot.
Park and Trail Committee
Adam stated there was
nothing to report as there have been no activities since the last meeting.
Executive Committee Report
Sharyn reported that the
Association’s attorney, Eric Nord, has filed the Respondent’s Answer to Second
Amended Petition for Declaratory Relief, Affirmative Defenses, and
Counterclaim, in response to the
Petition filed by member Bill Beebe, and that we are awaiting response. In
addition, he has filed a Discovery Request with Mr. Beebe’s attorney, Alannah
Griffith. There is no required action on our part until Mr. Beebe responds to
these documents. To date, it remains
understood by the Board and Executive Committee that any legal fees relating to
the action in progress will be paid by the claim under the Directors’ and
Officers’ Insurance.
Finance/Treasurer Report
Sharyn, as bookkeeper, had
provided copies of the Balance Sheet (as of December 31, 2012) and Budget to
Actual for the current fiscal year as of January 7, 2013 via email. Erik, as
Treasurer, provided a report on the current bank balance as of December 31,
2012. The financial statements were discussed. Tim requested additional
information regarding cash flows, and Sharyn explained that all cash
transactions to date were represented on the financial statements provided.
New Business
Karin informed the Board
of a members’ suggestion that it look into a “contingent” workers comp
insurance policy from Montana State Fund.
The annual premium is approximately $400/year. Such a policy would cover the association
from an injured contractor when they do not have an active workers comp policy
in place. Discussion ensued. No action was taken.
There being no additional
new business, the meeting was adjourned at 7:15 pm.
The next regularly scheduled Board
meeting is Monday, March 4, 2013 at 6:30 pm at the Masonic Temple (14 S. Tracy
Avenue).
