Board Meeting Minutes Mar 12 2018

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, March 12, 2018

The meeting was called to order at 6:05 pm at Karin Jennings’ house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher and Karin Jennings were present; Dorick Savageau was absent.

Approval of Minutes – A motion was made to approve the minutes from the January 8, 2018 Board Meeting, which was seconded and the minutes were approved unanimously.

Follow-up on Transfer of the Trail – Tom reported that the Quitclaim Deed as reported in the December 6 minutes it is still pending with Golf Course Partners and he will continue to follow-up on it.

Design Review – The site plan for the Links Condo development has not yet been changed due to the Murphy Easement. The Board is expecting to review it in lieu of the committee if and when it is modified.

There was a request for a patio enlargement at Unit #7 of the Bridger Creek Condos on Boylan, which is still pending as Dave (D/R Chair) has requested additional information.

Sharyn provided an update that the new construction in Phase 1 (Boylan) on lot #13was approved and the $50 D/R fee was paid. Phase 3 (720 St. Andrews) has requested construction of a roof over an existing deck, which was approved by the D/R.

Annual Membership Meeting – The Annual Meeting Notice, Proposed Budget, Proxy Form and current Financial Statements were reviewed and discussed. Sharyn will circulate drafts once updated for review prior to mailing to the membership in early April. Our Bylaws require the annual membership meeting to be held the first Monday of May. The meeting will be held Monday, May 7 at 7pm at the GranTree Inn (1325 N. 7^th Avenue, Bozeman). 

The meeting was adjourned at 6:50 pm.

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The Annual Membership Meeting will be held Monday, May 7 at 7pm at the GranTree Inn (1325 N. 7th Avenue, Bozeman).  The schedule for the Board meetings for 2018-2019 will be set by the new Board at their meeting to be held in May/June 2018.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location for the next meeting. The Board has been electing to hold meetings at Board members’ homes to not incur rental expenses, and will continue to do so unless a larger space is needed for a given meeting.

Board Meeting Minutes Jan 8 2018

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Monday, January 8, 2018

The meeting was called to order at 6:05 pm at Sharyn Anhalt’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher and Karin Jennings were present; Dorick Savageau was absent. Also present was Pat Kossler, member, and Kim Center.

Approval of Minutes – The minutes from the Special Board Meeting held December 6, 2017 were previously approved unanimously by email.

Follow-up on Transfer of the Trail – Sharyn reported that the Quitclaim Deed as reported in the December 6 minutes is still pending. Tom will follow-up with Golf Course Partners.

Design Review – There has been an application for new construction in Phase 1 (Boylan) on lot #13, which Dave Andreassi (head of the committee) has approved. Payment of the $50 D/R fee is still pending.  Phase 3 (720 St. Andrews) has requested construction of a roof over an existing deck, which is pending submission and review of plans by the D/R committee.

Financials – The Board reviewed the financials for the period July 1 through December 31, 2017 versus the annual Budget as well as the December 31, 2017 Balance Sheet.

Bookkeeping Services – In lieu of hiring a Management Company, as was discussed at the May 2017 Annual Membership Meeting, the Board discussed hiring Kim Center for conducting administrative duties on behalf of the Board on an as needed basis, such as attending Board meetings to taking, circulating for Board approval and posting to the web site minutes from Board meetings and other communications to members as directed by the Board. Kim has been working with Sharyn providing services to the association for several years (under Sharyn’s supervision as Bookkeeper) and is familiar with our association and its activities. She is willing to provide such services to the association, as directed by the Board. The services Kim will be contracted to do are separate from and in addition to the Bookkeeper services and duties which Sharyn provides, as Bookkeeper (separate from her volunteer service on the Board). We are very happy to have Kim’s assistance with the Association!

Board Seats 2018-2020 – Sharyn is interested in serving another term, but will step down as President; will need to fill Karin’s seat. The agenda, ballots and notifications for the Annual Membership meeting will be prepared at the next Board meeting in March. It was suggested that the Trust for Public Land provide an update on the Story Mill Community Park at the May membership meeting. Karin will contact TPL. Tom agreed to moderate the May meeting.

The meeting was adjourned at 6:40 pm.

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The next regularly scheduled meeting will be held March 5th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Special Board Meeting Minutes Dec 6 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, December 6, 2017

The meeting was called to order at 5:30 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher, Dorick Savageau and Karin Jennings were present.

12 Acre Murphy Property/Easement – Tom made a motion to move forward on the draft Agreement of Purchase and Sale of Easement; seconded by Sharyn. Following discussion a vote was taken which did not pass, with 3 opposed (Sharyn, Karin and Dian) and 1 in favor (Tom), with Dorick abstaining. Tom will notify Murphy of the decision to not move forward on the access easement.

Dorick excused himself from the meeting.

Sharyn volunteered to draft a public comment statement for the City Commission hearing of the appeal of the Links site plan on behalf of BCSCA. The comment will cover BCSCA’s position that access to the Murphy property should not be a condition of the Links site plan approval.The statement will be circulated and approved via email prior to submitting to the city.

Approval of Minutes – A motion was made to approve the minutes from the November 29, 2017 meeting, which was seconded and the minutes were approved unanimously.

Stormwater System Update – Sharyn made a motion to accept the $2500 proposal from Morrison Maierle for engineering services to develop a multi-year plan for maintenance of the stormwater system in all three phases of Bridger Creek, seconded by Dian, which was approved unanimously. This is just the first step in a multi-step process. Tom will begin the process with Morrison Maierle.

Follow-up on Transfer of the Trail – Sharyn reported that she forwarded the Quitclaim Deed to Jack Schunke on November 30^th who indicated he will present to the Golf Course Partners board for approval and signature.

The meeting was adjourned at 7:05 pm.

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The next regularly scheduled meeting will be held January 8th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Special Board Meeting Minutes Nov 29 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Wednesday, November 29, 2017

The meeting was called to order at 6:00 pm at Karin Jennings’ house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher, Dorick Savageau and Karin Jennings were present.

Approval of Minutes – A motion was made to approve the minutes from the November 4, 2017 meeting, which was seconded and the minutes were approved unanimously.

Stormwater System Update – Tom reported that he has been in communication with Jim Ulman (Engineer at Morrison Maierle) and has received a bid for $2,500 relating to review of and planning for maintenance of the stormwater systems on Association and Golf Course Partner’s (GCP) properties. He will forward the email to the Board for review and further discussion.

Follow-up on Transfer of the Trail – Sharyn reported that BCSCA’s lawyer Eric Nord prepared a Quitclaim Deed for transfer of the Phase 1 trail parcel from GCP to the Association. The Board has reviewed the deed and Sharyn will ask Eric to prepare a final document and forward it to Jack Schunke to provide for GCP’s signature and return for filing with the County Clerk and Recorder’s office.

12 Acre Murphy Property/Easement – After the decision of the board at the Nov 4^th meeting to not negotiate an easement, the board received new communication and has agreed to discuss possible conditions for allowing access from Boylan Road to the 12 acre Murphy (Bridger Center LLC) property. Following discussion of goals for negotiating an access easement, which were determined to be minimizing density/traffic and financial impacts to BCSCA, the following conditions were summarized in order for the Board to grant public access to the Bridger Center LLC property from Boylan Road:

1)     Development shall be zoned R1 to provide for minimum density.

2)     The property is accepted by the City of Bozeman for annexation with R1 zoning, with adoption of covenants and design standards substantially similar to those of the Bridger Creek Subdivision Community Association. The goal is to provide for minimum density of development and similar architectural standards to the adjoining neighborhood. The Board discussed the possibility of requiring that the Murphy property join BCSCA, but agreed that the expense and logistics of that requirement make it impractical.

3)     BCSCA shall be reimbursed for legal fees totaling $3700 that were incurred in order to grant the sewer/water easement to the City of Bozeman that benefits the Murphy property, and that was recorded as a part of the Links site plan application. In addition, Murphy will reimburse BCSCA for all costs to complete any contracts or easement documents related to granting the proposed access easement from Boylan Rd to the Murphy property.

4)     In exchange for negotiating, executing and recording the final access easement (which will not occur until the Murphy property has been annexed to the City of Bozeman with R1 zoning) Bridger Center LLC shall pay BCSCA $20,000.

5)     These listed conditions will be incorporated in an agreement between BCSCA and Bridger Center LLC. The agreement will be drafted by Bridger Center LLC’s attorney and reviewed by BCSCA’s attorney, and the Board will meet again to discuss and consider the final version of the agreement. Once this agreement has been accepted by both parties, Bridger Center LLC will drop the Appeal of the Links site plan prior to the December 13, 2017 City of Bozeman Commission meeting.

Tom made a motion to accept these conditions as written above and to forward them to Murphy/Bridger Center LLC for preparation of a draft agreement. The motion was seconded and approved with four (4) votes, with Dorick abstaining due to his role as Golf Course Partners’ Representative to the Board.

Sharyn asked for the minutes to reflect that she approved the motion with the condition that GCP move forward in cooperating with BCSCA on the stormwater system located on both parties properties, and execute the quitclaim deed discussed earlier.

The meeting was adjourned at 8:05 pm.

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The next regularly scheduled meeting will be held January 8th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board Meeting Minutes Nov 4 2017

Bridger Creek Subdivision Community Association

Board of Directors’ Meeting

Saturday, November 4, 2017

The meeting was rescheduled from November 6 for a quorum to be present, and was called to order at 8:00 am at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Karin Jennings and Dorick Savageau were present; Dian Bottcher was absent.

Approval of Minutes – There was a motion to approve the minutes from the September 19 meeting, which was seconded and approved unanimously.

Design Review – The Board reviewed and discussed a request for a fence from 2417 Par Court, which is designed to be of minimal enclosure on the north side of the house (not the perimeter of the lot) and retains the open feel of the neighborhood by using wood and wire (except for the privacy panel on the patio which is the same distance from the trail as the garage). Tom made a motion to approve the proposed fence, which was seconded and passed by vote of 3, with Dorrick opposed.

A proposal for a patio was received from 1009 Boylan to recapture their views of the Bridgers as their neighbor’s trees have grown to obscure their previous view. Dave Andreassi (Design Review Committee Chair) communicated with the owner and reviewed and approved the requested patio.

Easement – The Board met to discuss communications regarding access from the 12 acre Murphy parcel. Following discussion Tom made a motion to postpone any further discussions until Murphy obtains appropriate City approvals and annexation, which was seconded and approved unanimously.

The hearing for Murphy’s Appeal of the Links Development was to be November 13, but the City has postponed it and the date is not yet known. Sharyn will draft written comments from the Board to be submitted once public comment is reopened on the Appeal, to be circulated and approved by email prior to submission.

New Business – The Board discussed that the Phase 1 trail has still not been deeded to the Association following prior requests of Golf Course Partners. This is the reason the Association did not receive notice from the City of the Appeal hearing. Following discussion it was agreed to ask our attorney, Eric Nord, to draft the Deed for formal transfer to be sent to GCP for signature and recording with the County.

The meeting was adjourned at 8:50 am.

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The next regularly scheduled meeting will be held Monday, January 8th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board meeting minutes, September 19, 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Tuesday, September 19, 2017

The meeting was called to order at 6:00 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher (by phone), and Karin Jennings were present; Dorick Savageau was absent.

Easement – The Board met to discuss easement issues relating to the 12 acre Murphy parcel and the Continued Appeal on Golf Course Partners’ Links development. Following discussion a motion was made to instruct our (association) lawyer, Eric Nord, to contact Tom Murphy and offer to discuss a potential gated emergency access to the 12 acre property across the park from Boylan Road.

Approval of Minutes – Following discussion that there were several minutes needing formal approval Tom made a motion to approve the minutes from the June 5, August 1, August 9 and September 11 meetings. Sharyn will post them to the association web site.

The meeting was adjourned at 6:30 pm.

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The next regularly scheduled meeting will be held November 6th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.

Board meeting minutes, September 11 2017

Bridger Creek Subdivision Community Association

Special Board of Directors’ Meeting

Monday, September 11, 2017

The meeting was called to order at 6:05 pm at Tom Wilson’s house.

Board members:  Sharyn Anhalt, Tom Wilson, Dian Bottcher (by phone), Karin Jennings and Dorick Savageau were present.

Approval of Minutes – Karin neglected to recirculate minutes ahead of this meeting so formal approval will be postponed.

12 Acre Murphy Property / Utility Easement – The Board has received a copy of the signed Utility Easement between the Association and the City. The Board discussed the property and the possible implications of the City Commission meeting on August 28^th. No action was taken.

Management Company – The Board still hasn’t received a copy of the draft contract since meeting with Minnick Management on August 9. Following further discussion of the Association’s needs Tom made a motion to terminate and put on hold indefinitely the negotiations with Minnick Management.

Board Vacancies in May – With two vacancies coming on the Board in May the Board discussed initiating discussions with possible candidates to assess interest. Others that are interested in serving are encouraged to contact the Board through email (see below).

New Business – Sharyn reported parking issues related to the cross-country running meet that was held at the golf course recently, and concerns about emergency access and pedestrian safety. Following discussion Sharyn agreed to speak with Mark Holiday of Great Northern Golf to find possible solutions for future events.

There were two recent Design Review approvals: 1) plans for a new home at 1015 Boylan Road were approved (Sharyn will confirm whether D/R fee has been received); and 2) patio remodel at the residence at Lot 35, Phase 2 (Augusta) was approved.

Karin reported that the small ballroom at the GranTree Inn has reserved for the Annual Membership Meeting to be held on Monday, May 7, 2018, 7-9 pm.

The meeting was adjourned at 7:05 pm.

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The next regularly scheduled meeting will be held November 6th @ 6:00 pm.

For any members wishing to attend the meeting, please contact the Board via email at BridgerCreekBoard@gmail.com and you will be notified of the meeting location. The Board elected not to pay for rent for meeting space this year and will instead hold meetings at Board members’ homes, unless a larger space is needed for a given meeting.