Bridger Creek
Subdivision Community Association
Board of Directors’
Meeting
Monday, March 6, 2017
The meeting was called
to order at 6:30 pm at the Best Western Plus GranTree Inn. Board members
present: Sharyn Anhalt, Dian Bottcher, Karin
Jennings and Dorick Savageau, representing a quorum. Debbie Dehmer, President
of Golf Course Partners (GCP) was also in attendance, along with members of
BCSCA listed at the end of these minutes.
Approval of Agenda – A motion was made to approve the
agenda for this meeting, seconded and approved unanimously.
Approval of Minutes –
A motion was made to
approve the minutes from the Board Meeting of January 9, 2017, which was
seconded and approved unanimously.
Board Vacancy – Karin made a motion to nominate Tom
Wilson to fill the vacant Board seat, seconded by Dian, and approved
unanimously.
Easement Request –
Sharyn provided a
summary and overview of the situation whereby the Association has been
requested by Golf Course Partners (GCP) (per Article V Section 5c of our
Covenants) to grant a utility easement to the City of Bozeman from Boylan Road
through the Phase I park to the 12 acre parcel owned by Tom Murphy (Bridger
Center LLC). This easement is a condition from the City of Bozeman to grant
approval of GCP’s additional development of the Links Condo project. BCSCA’s
attorney, Eric Nord, is working with GCP’s attorney to draft an easement that
meets City requirements and addresses concerns over this easement ever being
treated as access to that parcel. The easement will specifically note that it
is for utilities only, not ingress or egress. In addition, the easement will
note the location of the storm water drainage system and the drain pipe
installed by Village Green Townhomes in 2008.
Following the summary
and overview, members asked questions and were able to comment on the issue. After
answering questions and responding to comment, the Board reviewed the minutes
from the December meeting that outlined the conditions of the easement, and
discussed the remaining items that need to be resolved before signing. Sharyn
proposed to Debbie and Dorick, representing GCP, that an agreement be executed
between the parties that in return for the easement being granted to the City, GCP
would not request any further easements for this parcel under Article V Section
5c of the Covenants. They agreed, but indicated their board would need to vote
on it.
Once the final easement
is received from the City and a final draft of the agreement between GCP and
BCSCA is prepared, the Board will schedule a special meeting to approve signing
the documents.
Design Review –
Dave Andreassi,
Committee Chair, reported via email that plans for a new home at 1024 Boylan
have been approved. Sharyn reported that the review fee was received.
Parks and Trails –
Karin reported that
she followed up on an action from the January meeting and contacted Andy Kerr,
City Engineering, about both the request for another cross-walk (south crossing
of Boylan and Story Mill Roads) and request for No Parking signs to be
installed on the north side of the entrance of Augusta Drive. The No Parking
sign request has been submitted and is under review. The additional cross-walk
was denied and Andy explained that motorists are required to stop for
pedestrians at intersections whether or not there is a cross-walk and/or sign
present.
Karin reported on her meeting
that day with Kyle Mehrens, City Stormwater Program Coordinator, at the Phase 1
park to review the drainage swale and stormwater pond. The purpose of the
meeting was to discuss the drainage swale in relation to the utility easement
(see above) as well as the groundwater entering the drainage swale from the
French drain installed by Village Greens Condos in 2008.
The primary results from
the on-site meeting were:
1) The drainage swale and stormwater pond are man-made
features designed to perform a purpose relating to water quality and flood
control. At present, there is additional groundwater entering the system from
the Village Green Condos French drain. It is not a problem to mix this fresh
ground water with stormwater runoff, but only if the stormwater system has
sufficient capacity to handle that volume.
2) The stormwater pond, as almost all stormwater ponds
and other features throughout the City, needs to be maintained in order to
perform the function that it was designed for. Maintenance means that it likely
needs to be dredged to remove sediment from runoff and vegetative matter
(trees, shrubs, cattails, etc.) that have built up in the almost 20 years since
it was installed. Maintenance of the pond (dredging, etc.) may be a $20-30k
expense for the initial activity (likely less costly in the future if
maintenance is conducted semi-regularly). The best time to conduct such
maintenance was January or February when the ground is still frozen.
3) The additional water being conveyed to the stormwater
system (swale and pond) from the French drain may not have been taken into
account when the French drain was installed. The capacity of the pond may need to
be reevaluated, and consider re-routing the end point of the French drain in
order to bypass the stormwater system.
The Board will get more
information on the original design for the French drain and stormwater system from
Morrison Maierle. Budget may need to be allocated in future years for
maintenance of all of the stormwater systems in the Association, including
drainage swales in other areas of our subdivision.
Finance/Treasurer Report
– Current
Financial Statements were provided, reviewed and approved unanimously. Past
due notices were mailed in February with notice of lien to be filed if not paid
by March 31, 2017. Tom offered to telephone any owners with unpaid assessments
if we have phone numbers for them.
The Board discussed the organization of Association records,
maintenance of important documents, and whether we had a policy on how long to
maintain certain records. It was decided to table the discussion until a later
date. Tom agreed to draft a proposed Records Retention Policy for review by the
Board.
Annual Membership
Meeting – The
Annual Membership meeting is set (per our Bylaws) as the first Monday of May,
which will be May 1, 2017. Information, including ballots, needs to be mailed
to owners the 1st week of April. Since the Board will be calling a
special meeting in the near future to review the easement documents, Sharyn
made a motion to table this discussion until that meeting, seconded and approved
unanimously.
New Business – Tom Wilson was nominated to fill
the open officer position of Vice President, seconded and approved unanimously.
There being no further
business, the meeting was adjourned at 8:10 pm.
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Attendees
of the March 6, 2017 Board of Directors’ Meeting
Members: Susan Hunter, Dan Semsch, Kathleen
Vanuka, June Russell, Gary Milam, Dan McQueary, Joyce McQueary, Jim Barker,
Rolly Rounds, Paul Gianas, Tim Russell, Mitch Godfrey, Paul Boylan, Beth
Kaeding, Lynn Kaeding, Dar Wilson, Kurt Benson, Gary Matthews, Cheryl Matthews,
Dian Steckmest, Erik Steckmest
Non-members:
Greg Garrigues (representing member Judith Garrigues), Debbie Dehmer
(Golf Course Partners, President)
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