Bridger Creek Subdivision Community Association
Board of Directors’ Meeting
Wednesday, June 6, 2018
The meeting
was called to order at 6:00 pm at Tom Wilson’s house. Board members present: Tom Wilson, Sharyn
Anhalt, Dian Bottcher and Fred Diegert. Dorick Savageau was absent.
Approval
of Minutes – Minutes from the Annual Membership Meeting and Annual
Board of Directors meeting were approved pending addition of final proxy tally
and votes for Board of Directors.
Design
Review Committee new procedures and fees - Since the Design Committee
is currently lacking a chair, the Board agreed that design submissions will be
managed by the Board. There was a discussion about contracting with a builder
or other professional to consult on the review, and the board will need to
revisit this after investigating options. In the meantime, the board expects to
incur additional expenses related to new construction review. Sharyn moved to
change the review fees and fines to cover the cost of a professional review as
follows:
·
$150 Review Fee for new construction and
additions to building footprints
·
$300 Fine for failure to have new construction
and additions approved.
·
Exterior changes to existing homes require a
review, but there is no fee (siding,
decks, paint, major landscaping etc.)
·
$50 Fine for failure to have exterior changes
approved.
The motion
passed.
Acceptance
of 2018 homeowner dues – There was discussion about increasing dues to
$85/year at the next annual meeting and including this increase in next year’s
proposed budget. It was moved and
seconded to keep dues at $75/year for 2018/2019. Motion passed.
Vacant
property mowing notices – A reminder about mowing vacant lots will be
included in the Annual Dues notices to be mailed this month. Kim will include an additional note in
mailings to vacant lot owners. Dian will
get an estimate for trimming bushes in the park.
Board
meeting schedule for reminder of the year – The Board will meet on the
1st Mondays of the month at 6:00 pm.
The schedule for the 2018/2019 year is as follows:
·
September 10th
·
November 5th
·
January 7th
·
March 4th
·
May 6th – Annual Membership Meeting
Storm
water repair report – Tom met with Kyle Mehrens, Stormwater Program
Coordinator for the City of Bozeman. The
major work will be the 3 acres to clean out on Augusta. Morrison-Maierle Engineers are working on a
proposal.
Other
new business
·
Accounts Receivable – Sharyn
reported the current policy is dues are due 60 days from invoice date. Balances are assessed interest at 12% per
annum starting from that date. Sharyn moved,
and it was seconded, to assess a $25 late fee when dues are not paid
after 60 days from the invoice date plus 12% per annum interest from that
date. Motion passed.
·
Address Changes – Currently there is
no policy regarding address changes, and it takes considerable time to research
and locate new addresses. The covenants require the member to notify the
association of their mailing address. Therefore, Sharyn moved, and it was
seconded, that if mail is returned to BCSCA and requires research to find the
new mailing address, a $25 fee will be assessed to that member. Motion passed.
·
Ownership Transfers – Currently
there is no transfer fee for changes to ownership, but this does require
considerable administrative time to communicate with title company to collect
dues and obtain the new owner information.
Sharyn moved, and it was seconded, to assess a Transfer Fee of $50
to be collected by the title company (buyer and seller work out who pays
it). Payment of the fee is to be
accompanied by a completed contact form (mailing address, email, etc.) for the new
owner. Upon receipt of the fee, BCSCA
will email covenants and bylaws to the new owner, along with any other
pertinent information. Motion passed.
·
Bank Account Signatures A motion was made and seconded to update the US Bank checking account
signatures to Tom Wilson, President and Dian Bottcher, Treasurer. Motion
passed.
The meeting
was adjourned at 7:20 pm.
Respectfully
submitted,
Kim Center, Administrative Assistant
